How To Fix 5Z175 - Reimbursement basis missing (correct entry)

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 175

• Message text: Reimbursement basis missing (correct entry)

What causes this issue?

You have entered a reimbursement rate or maintained the "Reimbursor"
field without filling the "Reimbursement Basis" field.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Either maintain the "Reimbursement Basis" field or delete the percentage
and the entry in the "Reimbursor" field.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z175 - Reimbursement basis missing (correct entry) ?

  The SAP error message 5Z175, "Reimbursement basis missing (correct entry)," typically occurs in the context of travel management or expense reimbursement processes. This error indicates that the system is unable to find a valid reimbursement basis for the expense being processed. Here are the potential causes, solutions, and related information for this error:
  Causes:
  
  Missing Configuration: The reimbursement basis may not be configured correctly in the system. This could be due to missing entries in the relevant tables or settings.
  Incorrect Data Entry: The user may have entered incorrect or incomplete data in the expense report or travel request.
  Missing Master Data: The employee or vendor master data may not have the necessary information related to reimbursement.
  Authorization Issues: The user may not have the necessary authorizations to access or process the reimbursement basis.
  
  Solutions:
  
  
  Check Configuration:
  
  Verify the configuration settings for travel management and reimbursement in the SAP system. Ensure that the reimbursement basis is defined correctly in the relevant customizing settings (e.g., SPRO).
  Check the settings for travel expense types and ensure that they are linked to the appropriate reimbursement basis.
  
  
  
  Review Data Entry:
  
  Go through the expense report or travel request to ensure that all required fields are filled out correctly. Pay special attention to the reimbursement basis field.
  Ensure that the correct expense type is selected, as this can affect the reimbursement basis.
  
  
  
  Validate Master Data:
  
  Check the employee or vendor master data to ensure that all necessary information is present. This includes checking for valid payment methods and reimbursement settings.
  If the employee is new or has recently changed positions, ensure that their master data is up to date.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to process the reimbursement. This may involve checking roles and permissions in the SAP system.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on the reimbursement basis and related configuration settings.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses), TRIP (Travel Management), or others that may be used in the reimbursement process.
  SAP Notes: Check for any SAP Notes related to error message 5Z175 for additional insights or patches that may address the issue.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.