How To Fix 5W635 - Infotype &1 is outside object validity of &2 &3

SAP Error Message - Details

• Message type: E = Error

• Message class: 5W - Messages for PD (Particularly Workflow)

• Message number: 635

• Message text: Infotype &1 is outside object validity of &2 &3

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5W635 - Infotype &1 is outside object validity of &2 &3 ?

  The SAP error message 5W635 indicates that an infotype (in this case, &1) is outside the validity period of the object (which is represented by &2 and &3). This typically occurs in the context of Human Capital Management (HCM) when trying to maintain or access employee data that is not valid for the specified time frame.
  Cause:
  The error arises when:
  
  You are trying to create or modify an infotype record for an employee (or another object) that is not valid for the current date or the date you are trying to use.
  The validity period of the infotype does not overlap with the validity period of the employee or the object in question.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Validity Dates:
  
  Review the validity dates of the infotype you are trying to maintain. Ensure that the start and end dates of the infotype record fall within the validity period of the employee or object.
  
  
  
  Adjust Dates:
  
  If the infotype is indeed outside the validity period, you may need to adjust the dates of the infotype record to ensure they are within the valid range.
  
  
  
  Review Object Validity:
  
  Check the validity of the employee or object itself. If the employee record is inactive or has a validity period that does not cover the date you are trying to use, you may need to reactivate the employee or adjust the validity period.
  
  
  
  Use Correct Date:
  
  If you are trying to access or create a record for a specific date, ensure that you are using a date that is valid for both the infotype and the employee.
  
  
  
  Consult Documentation:
  
  If you are unsure about the validity periods or how to adjust them, refer to SAP documentation or consult with your SAP HCM administrator for guidance.
  
  
  
  Related Information:
  
  Infotypes: In SAP HCM, infotypes are used to store specific types of employee data (e.g., personal data, payroll data, etc.). Each infotype has its own validity period.
  Object Validity: Each employee or object in SAP has a validity period that defines when the data is considered active. This is crucial for ensuring that the correct data is used for reporting and processing.
  Transaction Codes: You may use transaction codes like PA30 (Maintain HR Master Data) to view and edit infotype records and check their validity.
  
  By following these steps, you should be able to resolve the error and ensure that the infotype records are correctly maintained within the valid periods.