How To Fix 5W351 - Workflow definition currently being edited is not the active version

SAP Error Message - Details

• Message type: E = Error

• Message class: 5W - Messages for PD (Particularly Workflow)

• Message number: 351

• Message text: Workflow definition currently being edited is not the active version

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5W351 - Workflow definition currently being edited is not the active version ?

  The SAP error message 5W351 indicates that the workflow definition you are trying to edit or execute is not the active version. This typically occurs when there are multiple versions of a workflow definition, and the system is referencing an older or inactive version.
  Cause:
  
  Multiple Versions: The workflow definition has been modified, and a new version has been created, but the system is still referencing the old version.
  Transport Issues: If the workflow was transported from one system to another (e.g., from development to production), the active version may not have been properly transported.
  Version Management: The workflow definition may have been deactivated or not activated after changes were made.
  
  Solution:
  
  
  Activate the Workflow: 
  
  Go to the Workflow Builder (transaction code SWDD).
  Open the workflow definition in question.
  Check if there is a newer version available. If so, activate the latest version.
  
  
  
  Check Active Version:
  
  In the Workflow Builder, you can check which version is currently active. Ensure that the version you are trying to work with is the active one.
  
  
  
  Transport the Latest Version:
  
  If the workflow was recently modified and needs to be moved to another system, ensure that the latest version is included in the transport request and that it has been successfully imported into the target system.
  
  
  
  Review Workflow Logs:
  
  Check the workflow logs for any additional error messages or warnings that might provide more context on the issue.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to workflow management for any specific instructions or known issues related to your version of SAP.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SWI2_FREQ: Work Item Selection by Frequency
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to workflow definitions.
  Version Management: Familiarize yourself with how SAP handles version management for workflows, including how to view and manage different versions.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or Workflow Administrator for further assistance.