How To Fix 5W162 - Enter a substitute, and the beginning and end dates of the substitution

SAP Error Message - Details

• Message type: E = Error

• Message class: 5W - Messages for PD (Particularly Workflow)

• Message number: 162

• Message text: Enter a substitute, and the beginning and end dates of the substitution

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5W162 - Enter a substitute, and the beginning and end dates of the substitution ?

  The SAP error message 5W162, which states "Enter a substitute, and the beginning and end dates of the substitution," typically occurs in the context of personnel management or time management within the SAP system. This error indicates that the system requires you to specify a substitute for a particular employee along with the effective dates for that substitution.
  Cause:
  
  Missing Substitute Information: The system expects you to provide a substitute employee for the one being replaced, but this information is not filled in.
  Date Range Not Specified: The system requires the start and end dates for the substitution period, which may not have been entered.
  Configuration Issues: There may be configuration settings in the SAP system that require substitutes to be defined for certain processes.
  
  Solution:
  
  Enter Substitute: Go to the relevant transaction (e.g., PA30 for personnel administration) and enter the substitute employee's ID or name in the appropriate field.
  Specify Dates: Ensure that you fill in the start date and end date for the substitution. These dates define the period during which the substitute will take over the responsibilities.
  Check Configuration: If you are consistently encountering this error, it may be worth checking with your SAP administrator or HR module configuration to ensure that the settings align with your organization's requirements.
  
  Related Information:
  
  Transaction Codes: Common transaction codes related to personnel management include PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and others depending on your specific needs.
  Documentation: Refer to SAP Help documentation for detailed guidance on managing substitutes and personnel actions.
  User Roles: Ensure that you have the necessary permissions to enter or modify substitute information in the system.
  Training: If you are new to SAP or the HR module, consider undergoing training to better understand how to manage personnel data effectively.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any known issues or patches related to this error message.