How To Fix 5V265 - Data records missing in database

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 265

• Message text: Data records missing in database

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5V265 - Data records missing in database ?

  The SAP error message 5V265, which states "Data records missing in database," typically indicates that the system is unable to find the required data records in the database for a specific operation. This can occur in various contexts, such as during data retrieval, reporting, or processing transactions.
  Causes:
  
  Data Deletion: The records may have been deleted either manually or through a batch job.
  Data Migration Issues: If data was migrated from another system, some records may not have been transferred correctly.
  Database Corruption: There could be corruption in the database that is preventing access to certain records.
  Incorrect Configuration: Configuration settings may be incorrect, leading to the system looking for records in the wrong place.
  Authorization Issues: The user may not have the necessary permissions to view the records, leading to the appearance that they are missing.
  
  Solutions:
  
  Check Data Integrity: Verify the integrity of the database and ensure that the records exist. You can use transaction codes like SE16 or SE11 to check the relevant database tables.
  Review Deletion Logs: If records were deleted, check the deletion logs or audit trails to understand when and why the records were removed.
  Data Migration Review: If data migration was performed, review the migration logs and ensure that all necessary records were transferred successfully.
  Database Repair: If corruption is suspected, consider running database repair tools or consulting with your database administrator.
  Configuration Check: Review the configuration settings related to the specific module or transaction to ensure they are set up correctly.
  Authorization Check: Ensure that the user has the necessary authorizations to access the data. This can be checked in transaction SU53 or by reviewing user roles and profiles.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE16 (Data Browser), SE11 (Data Dictionary), and SU53 (Authorization Check).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search the SAP Support Portal for specific notes that may address this issue.
  System Logs: Review system logs (transaction SM21) for any related error messages or warnings that could provide additional context.
  Consult Documentation: Refer to SAP documentation or help guides for the specific module you are working with, as they may provide insights into common issues and resolutions.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis team or reach out to SAP support for further assistance.