How To Fix 5V204 - A declaration with status Rejected exists. Please delete this first.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 204

• Message text: A declaration with status Rejected exists. Please delete this first.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5V204 - A declaration with status Rejected exists. Please delete this first. ?

  The SAP error message 5V204 indicates that there is a declaration (such as a tax declaration or a similar document) that has been marked with a status of "Rejected." This means that before you can proceed with creating or processing a new declaration, you must first delete or resolve the existing rejected declaration.
  Cause:
  The error typically arises in scenarios where:
  
  A previous declaration was submitted but was rejected due to errors or issues.
  The system does not allow the creation of a new declaration until the rejected one is addressed.
  There may be data inconsistencies or validation issues that led to the rejection.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify the Rejected Declaration:
  
  Navigate to the relevant transaction or report in SAP where declarations are managed (e.g., transaction codes like S_P00_07000139 or similar).
  Look for the list of declarations and filter or search for those with a status of "Rejected."
  
  
  
  Review the Rejection Reason:
  
  Check the details of the rejected declaration to understand why it was rejected. This may involve reviewing error messages or logs associated with the declaration.
  
  
  
  Delete the Rejected Declaration:
  
  If you determine that the rejected declaration is no longer needed, you can delete it. This is typically done through the same transaction where you found the declaration.
  Select the rejected declaration and use the delete option (often found in the menu or as a button).
  
  
  
  Create a New Declaration:
  
  After successfully deleting the rejected declaration, you should be able to create a new declaration without encountering the error.
  
  
  
  Consult Documentation or Support:
  
  If you are unsure about the process or if the rejection reason is unclear, consult SAP documentation or reach out to your SAP support team for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing declarations in your specific SAP module (e.g., FI, CO, etc.).
  User Permissions: Ensure that you have the necessary permissions to delete declarations in the system.
  System Configuration: Sometimes, the configuration settings in SAP can affect how declarations are processed. If issues persist, it may be worth checking with your SAP Basis or configuration team.
  Audit Trail: Keep in mind that deleting declarations may have implications for audit trails or compliance, so ensure that this action is in line with your organization's policies.
  
  By following these steps, you should be able to resolve the error and proceed with your work in SAP.