How To Fix 5V109 - No employees were selected.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 109

• Message text: No employees were selected.

What causes this issue?

For the employees belonging to the personal area(s)/subarea(s) entered
on the selection screen it is not useful to do this declaration because
there is no data available in the system.
This means that nobody
has received a quota for educational leave, or
has taken up educational leave.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5V109 - No employees were selected. ?

  The SAP error message 5V109: No employees were selected typically occurs in the context of HR or payroll processing when a report or transaction is executed that requires employee data, but no employees meet the selection criteria specified in the report or transaction parameters.
  Causes:
  
  Selection Criteria: The criteria set for selecting employees (e.g., date range, organizational unit, employee status) may be too restrictive, resulting in no employees being selected.
  Data Issues: There may be no employees in the system that meet the specified criteria, such as being inactive or not having the required data fields filled out.
  Authorization Issues: The user executing the report may not have the necessary authorizations to view certain employee records.
  Technical Issues: There could be a technical issue with the report or transaction itself, such as a bug or misconfiguration.
  
  Solutions:
  
  Review Selection Criteria: Check the parameters you have set for the report or transaction. Ensure that they are not overly restrictive and that they align with the data you expect to retrieve.
  Check Employee Data: Verify that there are employees in the system who meet the criteria. You can do this by running a broader report to see if any employees exist in the relevant organizational units or with the required statuses.
  Adjust Date Ranges: If the report includes date ranges, ensure that the dates are correct and that there are employees with records within that range.
  Authorization Check: Ensure that you have the necessary permissions to access the employee data. If not, contact your system administrator to review your authorizations.
  Consult Documentation: Refer to SAP documentation or help resources for the specific report or transaction you are using to ensure you are following the correct procedures.
  Technical Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP support for further assistance, especially if you suspect a technical issue.
  
  Related Information:
  
  Transaction Codes: The error may occur in various transaction codes related to HR and payroll, such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or payroll processing transactions.
  SAP Notes: Check SAP Notes for any known issues or patches related to the specific transaction or report you are using.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.