How To Fix 5V068 - Employee group & and subgroup & not defined for personal number &.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 068

• Message text: Employee group & and subgroup & not defined for personal number &.

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Enter the correct employee group and employee subgroup in the
<ZH>Organizational Assignment</> infotype (0001).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5V068 - Employee group & and subgroup & not defined for personal number &. ?

  The SAP error message 5V068 indicates that there is an issue with the employee group and subgroup configuration for a specific personnel number. This error typically arises when the system cannot find the defined employee group and subgroup for the employee in question, which can prevent various HR processes from being executed correctly.
  Cause:
  
  Missing Configuration: The employee group and subgroup have not been defined in the system for the specified personnel number.
  Incorrect Assignment: The employee may have been assigned to an employee group or subgroup that does not exist in the system.
  Data Entry Error: There may be a typo or incorrect data entry when creating or updating the employee record.
  Organizational Structure Changes: Changes in the organizational structure or employee group/subgroup definitions may not have been reflected in the employee's record.
  
  Solution:
  
  
  Check Employee Group/Subgroup Configuration:
  
  Go to the relevant configuration settings in SAP (usually in the IMG under Personnel Administration).
  Verify that the employee group and subgroup are defined correctly.
  
  
  
  Update Employee Master Data:
  
  Use transaction code PA30 (Maintain HR Master Data) to check the employee's master data.
  Ensure that the employee group and subgroup are correctly assigned to the personnel number.
  
  
  
  Create Missing Groups/Subgroups:
  
  If the required employee group or subgroup does not exist, you may need to create it using transaction code SPRO to access the configuration settings.
  
  
  
  Consult with HR or SAP Support:
  
  If you are unsure about the correct employee group/subgroup or how to resolve the issue, consult with your HR department or SAP support team for assistance.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  PA30: Maintain HR Master Data
  SPRO: Access the SAP Reference IMG for configuration
  
  
  Documentation: Review SAP documentation related to Personnel Administration for detailed information on employee groups and subgroups.
  User Roles: Ensure that you have the necessary authorizations to view and modify employee master data and configuration settings.
  
  By following these steps, you should be able to identify and resolve the issue related to the error message 5V068.