How To Fix 5U401 - Personnel area/personnel subarea &/& combination has not been defined

SAP Error Message - Details

• Message type: E = Error

• Message class: 5U - HR US: Messages

• Message number: 401

• Message text: Personnel area/personnel subarea &/& combination has not been defined

What causes this issue?

This combination of personnel area and personnel subarea is not
defined in your system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check that the table T500P has the correct entries for personnel area.
In the view V_T001P you should also check that the personnel subareas
are correctly assigned to the personnel area.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5U401 - Personnel area/personnel subarea &/& combination has not been defined ?

  The SAP error message 5U401 indicates that a specific combination of personnel area and personnel subarea has not been defined in the system. This error typically occurs in the context of HR (Human Resources) or Payroll processes when trying to create or manage employee records, infotypes, or other HR-related data.
  Cause:
  The error is caused by one of the following reasons:
  
  Missing Configuration: The personnel area and personnel subarea combination you are trying to use has not been configured in the system.
  Incorrect Data Entry: There may be a typo or incorrect entry in the personnel area or personnel subarea fields.
  Data Migration Issues: If data has been migrated from another system, the necessary configurations may not have been transferred correctly.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Configuration:
  
  Go to the SAP Customizing Implementation Guide (IMG) by using transaction code SPRO.
  Navigate to Personnel Management > Personnel Administration > Organizational Data > Define Personnel Areas and Personnel Subareas.
  Verify if the personnel area and personnel subarea combination exists. If it does not, you will need to create it.
  
  
  
  Create Missing Combination:
  
  If the combination is missing, you can create it by defining the personnel area and personnel subarea in the configuration settings.
  Ensure that you assign the correct attributes and settings to the new combination.
  
  
  
  Check Data Entry:
  
  Review the data entry in the transaction where the error occurred. Ensure that the personnel area and personnel subarea are entered correctly without any typos.
  
  
  
  Consult Documentation:
  
  If you are unsure about the correct personnel area and subarea combinations, consult your organization's HR documentation or SAP guidelines.
  
  
  
  Testing:
  
  After making the necessary changes, test the transaction again to ensure that the error has been resolved.
  
  
  
  Related Information:
  
  Personnel Area: This is a key organizational unit in SAP HR that represents a specific area within the organization, such as a department or location.
  Personnel Subarea: This is a subdivision of the personnel area and is used to further categorize employees based on specific criteria, such as employment type or contract type.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA40 (Personnel Actions) to test changes.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or a functional consultant who specializes in SAP HR.