How To Fix 5U258 - Payroll will not be processed for employee. Check Payroll Status Record.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5U - HR US: Messages

• Message number: 258

• Message text: Payroll will not be processed for employee. Check Payroll Status Record.

What causes this issue?

Payroll cannot be processed for this employee, because certain
attributes have been defined for this employee to prevent payroll from
being processed.

System Response

An error message is issued; payroll is not processed for the employee.

How to fix this error?

If you still wish to process payroll for this employee, then you must
edit the employee's record in the <ZH>Payroll Status</> infotype
(0003). Execute transaction <ZH>PU03</> to edit the payroll status
record and reset the attributes that stop payroll processing for the
employee. The fields that affect payroll processing at the employee
level are:
P0003-ABWD2,,,,<ZH>Do not account after</>
P0003-ABRSP,,,,<ZH>Pers. no. locked</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5U258 - Payroll will not be processed for employee. Check Payroll Status Record. ?

  The SAP error message 5U258 indicates that payroll processing cannot be completed for a specific employee due to issues with their payroll status record. This error typically arises when there are inconsistencies or missing information in the employee's payroll data.
  Causes:
  
  Incorrect Payroll Status: The employee's payroll status may be set to a value that prevents payroll processing (e.g., inactive status).
  Missing Payroll Data: Required payroll data may be missing or incomplete, such as absence records, wage types, or other relevant information.
  Time Management Issues: If the employee has time management data that is not correctly processed or is missing, it can lead to this error.
  Employee Master Data Issues: Problems with the employee's master data, such as incorrect infotype records, can also trigger this error.
  Payroll Control Record: The payroll control record may not be set up correctly for the period in question.
  
  Solutions:
  
  Check Payroll Status: Review the employee's payroll status in the system. Ensure that it is set to an active status that allows payroll processing.
  Review Payroll Data: Verify that all necessary payroll data is complete and accurate. This includes checking infotypes related to payroll, such as:
  
  Infotype 0000 (Actions)
  Infotype 0001 (Organizational Assignment)
  Infotype 0002 (Personal Data)
  Infotype 0008 (Basic Pay)
  Infotype 0014 (Recurring Payments and Deductions)
  Infotype 0015 (Additional Payments)
  
  
  Check Time Management Data: If applicable, ensure that the employee's time management data is correctly entered and processed.
  Review Payroll Control Record: Check the payroll control record for the relevant period to ensure it is set up correctly and that the payroll run is open for processing.
  Consult with HR/Payroll Team: If you are unable to resolve the issue, consult with your HR or payroll team for further assistance. They may have additional insights or access to tools that can help diagnose the problem.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's records.
  Payroll Logs: Review payroll logs for any additional error messages or warnings that may provide more context about the issue.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  
  By following these steps, you should be able to identify and resolve the issue causing the 5U258 error message in SAP.