How To Fix 5R553 - &1 days quota exists in the same period which should be adjusted as &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5R - HR-SG: Messages for HR Module SG, China, Hongkong and Taiwan

• Message number: 553

• Message text: &1 days quota exists in the same period which should be adjusted as &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5R553 - &1 days quota exists in the same period which should be adjusted as &2 ?

  The SAP error message 5R553 indicates that there is a quota issue related to time management, specifically regarding the allocation of leave or absence quotas for an employee. The message states that there is an existing quota for a certain number of days that overlaps with another quota in the same period, and it suggests that this should be adjusted.
  Cause:
  The error typically arises due to the following reasons:
  
  Overlapping Quotas: There are multiple leave quotas (e.g., vacation, sick leave) defined for the same employee that overlap in the same time period.
  Configuration Issues: The system may not be configured correctly to handle overlapping quotas, or the rules for quota generation may not be set up properly.
  Manual Entries: Manual entries or adjustments made to the employee's leave records may have resulted in conflicting quotas.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Quota Records:
  
  Check the employee's quota records in the SAP system to identify the overlapping quotas. You can do this using transaction codes like PA30 (Maintain HR Master Data) or PT50 (Display Quota).
  
  
  
  Adjust Quotas:
  
  If you find overlapping quotas, you will need to adjust them. This may involve deleting or modifying one of the quotas to ensure that there are no conflicts. Ensure that the total number of days does not exceed the allowed limits.
  
  
  
  Check Configuration:
  
  Review the configuration settings for leave quotas in the SAP system. Ensure that the rules for quota generation and validity periods are set up correctly to prevent overlaps in the future.
  
  
  
  Consult with HR:
  
  If you are unsure about how to adjust the quotas or if there are specific policies in place regarding leave, consult with your HR department for guidance.
  
  
  
  Testing:
  
  After making adjustments, test the changes to ensure that the error no longer occurs and that the quotas are correctly reflected in the system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PT60 (Display Absences), PT61 (Display Time Evaluation), and PTAM (Time Management).
  Documentation: Refer to SAP documentation or help files for detailed information on managing quotas and time management settings.
  User Roles: Ensure that you have the necessary permissions to view and modify employee quota records in the SAP system.
  
  By following these steps, you should be able to resolve the error message 5R553 and ensure that the employee's leave quotas are correctly managed.