How To Fix 5R552 - Deducted &1 quota exists in the same period;&2 quota should be &3

SAP Error Message - Details

• Message type: E = Error

• Message class: 5R - HR-SG: Messages for HR Module SG, China, Hongkong and Taiwan

• Message number: 552

• Message text: Deducted &1 quota exists in the same period;&2 quota should be &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5R552 - Deducted &1 quota exists in the same period;&2 quota should be &3 ?

  The SAP error message 5R552 indicates a quota management issue where there is a conflict between two quotas that are defined for the same period. Specifically, it suggests that a deducted quota already exists for the specified period, and the system is trying to process another quota that should not overlap with it.
  Cause:
  
  
  Quota Overlap: The error occurs when there are two quotas defined for the same employee or resource for the same time period. This can happen if:
  
  Quotas are incorrectly configured in the system.
  There are multiple entries for the same quota type that overlap in their validity periods.
  A quota was deducted or adjusted, and another quota is being processed that conflicts with it.
  
  
  
  Configuration Issues: The configuration settings for quota types may not be set up correctly, leading to conflicts in how quotas are managed.
  
  
  Solution:
  
  
  Review Quota Records: Check the quota records for the employee or resource in question. Look for any overlapping quotas that may be causing the conflict. You can do this by:
  
  Navigating to the relevant infotype (e.g., Infotype 2006 for Absences) in the SAP system.
  Reviewing the validity periods of the quotas.
  
  
  
  Adjust Quota Entries: If you find overlapping quotas, you may need to:
  
  Delete or adjust one of the conflicting quota entries.
  Ensure that the validity periods do not overlap.
  
  
  
  Check Configuration: If the issue persists, review the configuration settings for quota management in the SAP system. Ensure that:
  
  Quota types are correctly defined.
  The rules for quota deduction and accrual are set up properly.
  
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on quota management and error resolution.
  
  
  Seek Help from SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  Related Information:
  
  Quota Management: Understanding how quotas are managed in SAP is crucial. This includes knowing how to set up, adjust, and monitor quotas for employees.
  Infotypes: Familiarize yourself with relevant infotypes related to quotas, such as Infotype 2006 (Absences) and Infotype 2001 (Absence Quotas).
  Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee records, including quotas.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.