How To Fix 5R195 - No records matching the selection criteria

SAP Error Message - Details

• Message type: E = Error

• Message class: 5R - HR-SG: Messages for HR Module SG, China, Hongkong and Taiwan

• Message number: 195

• Message text: No records matching the selection criteria

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5R195 - No records matching the selection criteria ?

  The SAP error message 5R195: No records matching the selection criteria typically occurs when a user attempts to execute a report or transaction that retrieves data based on specific selection criteria, but no records meet those criteria. This can happen in various SAP modules, such as SAP ERP, SAP BW, or others.
  Causes:
  
  Incorrect Selection Criteria: The most common cause is that the parameters or filters set in the selection screen do not match any existing records in the database.
  Data Not Yet Loaded: In cases where data is expected to be available (e.g., in reporting), it may not have been loaded or updated in the system yet.
  Authorization Issues: The user may not have the necessary authorizations to view certain records, leading to an empty result set.
  Data Deletion: Records that previously matched the criteria may have been deleted or archived.
  Time Frame Issues: If the selection criteria include date ranges, it’s possible that the specified dates do not encompass any existing records.
  
  Solutions:
  
  Review Selection Criteria: Double-check the parameters you have entered. Ensure that they are correct and that you are not using overly restrictive filters.
  Expand Date Ranges: If applicable, try broadening any date ranges or other filters to see if records appear.
  Check Data Availability: Verify that the data you are trying to access has been loaded into the system. This may involve checking with your data management team or running a different report to see if data exists.
  Authorization Check: Ensure that you have the necessary permissions to view the records. You may need to contact your SAP security team to verify your access rights.
  Consult Documentation: If you are using a specific report or transaction, refer to the relevant SAP documentation or help files for guidance on the expected selection criteria.
  Contact Support: If you have checked all the above and still encounter the issue, consider reaching out to your SAP support team for further assistance.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using specific transaction codes (e.g., SE16 for table display, ME2N for purchase orders, etc.) that could be relevant to the data you are trying to access.
  SAP Notes: Check SAP Notes for any known issues or patches related to the specific transaction or report you are using.
  User Forums: SAP Community and other user forums can be helpful for finding similar issues faced by other users and their solutions.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.