How To Fix 5Q460 - Personnel number & does not exist in system

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Q - Error Texts for Public Sector

• Message number: 460

• Message text: Personnel number & does not exist in system

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Q460 - Personnel number & does not exist in system ?

  The SAP error message 5Q460 indicates that the personnel number you are trying to access does not exist in the system. This error typically occurs in the Human Capital Management (HCM) module when attempting to perform actions related to employee records, such as viewing, editing, or processing payroll.
  Causes:
  
  Incorrect Personnel Number: The personnel number entered may be incorrect or mistyped.
  Personnel Number Not Created: The personnel number may not have been created in the system yet.
  Data Deletion: The employee record associated with the personnel number may have been deleted or archived.
  Authorization Issues: The user may not have the necessary authorizations to view the personnel number.
  Client-Specific Data: The personnel number may exist in a different client or environment (e.g., development vs. production).
  
  Solutions:
  
  Verify Personnel Number: Double-check the personnel number for any typos or errors. Ensure that you are using the correct format.
  Check Employee Records: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for the personnel number and confirm its existence.
  Create Personnel Number: If the personnel number does not exist, you may need to create it using transaction PA40 (Personnel Actions) or other relevant transactions.
  Check Authorizations: Ensure that you have the necessary authorizations to access the employee records. Consult with your SAP security team if needed.
  Consult with HR Team: If you suspect that the record has been deleted or archived, consult with your HR team to verify the status of the personnel number.
  Check Client Settings: Ensure that you are working in the correct client where the personnel number is supposed to exist.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as PA20, PA30, and PA40.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorizations: Review user roles and authorizations in the SAP system to ensure proper access to employee data.
  Documentation: Refer to SAP documentation or user manuals for further guidance on managing personnel records.
  
  If the issue persists after trying the above solutions, it may be beneficial to contact your SAP support team for further assistance.