How To Fix 5Q395 - Files with Errors

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Q - Error Texts for Public Sector

• Message number: 395

• Message text: Files with Errors

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Q395 - Files with Errors ?

  The SAP error message 5Q395, which indicates "Files with Errors," typically arises during the processing of data files in SAP systems, particularly in the context of data uploads or data transfers. This error suggests that there are issues with the data files being processed, which could be due to various reasons.
  Causes:
  
  Data Format Issues: The file may not conform to the expected format (e.g., incorrect delimiters, missing headers).
  Data Validation Errors: The data within the file may not meet the validation rules set in the SAP system (e.g., incorrect data types, out-of-range values).
  File Encoding Problems: The file may be encoded in a format that SAP cannot read (e.g., UTF-8 vs. ANSI).
  Missing Required Fields: Essential fields may be missing from the data file.
  Duplicate Entries: The file may contain duplicate records that violate unique constraints in the database.
  System Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the data being processed.
  
  Solutions:
  
  Check File Format: Ensure that the file adheres to the required format specifications. Verify delimiters, headers, and overall structure.
  Validate Data: Review the data for any inconsistencies or errors. Use data validation tools or scripts to identify problematic entries.
  Correct Encoding: Ensure that the file is saved in the correct encoding format that SAP can process.
  Fill Missing Fields: Identify and fill in any required fields that are missing from the data file.
  Remove Duplicates: Check for and remove any duplicate entries in the file.
  Review Configuration: Check the SAP configuration settings related to data uploads and ensure they are correctly set up to handle the incoming data.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may need to use specific transaction codes (e.g., LSMW, BAPIs, or custom programs) to upload data.
  Logs and Traces: Review logs and traces generated during the upload process to get more detailed information about the errors.
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message 5Q395.
  Testing: Before performing large uploads, test with smaller datasets to identify potential issues without impacting the entire system.
  
  If the problem persists after addressing the above points, it may be beneficial to consult with your SAP Basis or technical team for further investigation.