How To Fix 5N618 - A previous sickness is found in the Selection Period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 618

• Message text: A previous sickness is found in the Selection Period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5N618 - A previous sickness is found in the Selection Period ?

  The SAP error message 5N618, which states "A previous sickness is found in the Selection Period," typically occurs in the context of employee absence management, particularly when dealing with sick leave records in the SAP Human Capital Management (HCM) module. This error indicates that there is an existing sickness record for the employee that overlaps with the selection period you are trying to process.
  Cause:
  
  
  Overlapping Sick Leave: The primary cause of this error is that the system has detected a sick leave record that overlaps with the period you are trying to select for processing. This could be due to:
  
  An existing sick leave entry that has not been fully processed or closed.
  An attempt to enter a new sick leave record that conflicts with an existing one.
  
  
  
  Incorrect Date Range: The selection period you are trying to use may not be appropriate due to incorrect date ranges that include previous sickness records.
  
  
  Solution:
  
  
  Check Existing Sick Leave Records:
  
  Review the employee's sick leave records in the system to identify any overlapping entries. You can do this by navigating to the relevant infotype (e.g., Infotype 2001 for Absences) and checking the dates.
  If you find an overlapping sick leave record, you may need to adjust the dates of the new entry or resolve the existing entry.
  
  
  
  Adjust Selection Period:
  
  If the selection period is incorrect, adjust it to exclude the dates of the existing sickness record. Ensure that the selection period only includes dates that do not conflict with any existing sick leave.
  
  
  
  Close or Modify Existing Records:
  
  If the existing sick leave record is no longer valid or needs to be modified, you may need to close it or make the necessary adjustments to ensure there are no overlaps.
  
  
  
  Consult with HR or SAP Support:
  
  If you are unable to resolve the issue on your own, it may be helpful to consult with your HR department or SAP support team for further assistance. They can provide guidance on how to handle the specific records and ensure compliance with company policies.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes in SAP HCM, such as Infotype 2001 (Absences) and Infotype 2002 (Attendances), as these are crucial for managing employee leave records.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that could resolve the issue.
  Documentation: Review SAP documentation or user manuals related to absence management for best practices and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.