How To Fix 5M642 - Employee active at end of or after period entered

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 642

• Message text: Employee active at end of or after period entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5M642 - Employee active at end of or after period entered ?

  The SAP error message 5M642, "Employee active at end of or after period entered," typically occurs in the context of payroll processing or personnel administration when you attempt to perform an action (like running payroll or closing a period) for an employee who is still active in the system for the specified period.
  Cause:
  
  Active Employment Status: The employee has an active status in the system for the period you are trying to process. This means that the employee has not been terminated or their employment status has not been changed to inactive.
  Payroll Period: The payroll period you are trying to process includes dates where the employee is still considered active.
  Incorrect Period Selection: You may have selected a period that overlaps with the employee's active status.
  
  Solution:
  
  Check Employment Status: Verify the employment status of the employee in question. If the employee should no longer be active, you may need to terminate their employment in the system.
  Adjust Payroll Period: If the employee is indeed active and should be included in the payroll for that period, ensure that you are processing the payroll for the correct period.
  Review Employee Records: Check the employee's records for any discrepancies or errors that might indicate an incorrect status or period.
  Consult with HR: If you are unsure about the employee's status or the implications of changing it, consult with your HR department for guidance.
  Use Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review and update the employee's status.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation related to personnel administration and payroll processing for best practices and guidelines.
  User Forums: Engage with SAP user forums or communities where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to resolve the error message 5M642 and proceed with your payroll processing or other related activities.