How To Fix 5M463 - Data for second level of transfer will not be sent to PBS. Read details.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 463

• Message text: Data for second level of transfer will not be sent to PBS. Read details.

What causes this issue?

As per configuration in view V_T5MLTR, leave type &V1& denotes second
level transfer. By second level of transfer we mean transferring those
vacation days which are already transferred from some other leave type.
In PBS systems there is no concept of second level transfer. Here, the
leave days that are transferred remain valid for all the coming years
until they are used by the employee.
But, in the SAP system, the transferred leave days are valid only for
next vacation year, as per legal interpretation. After that, even if
they are not fully used up by the employee, they are no longer available
to the employee. For example, after some employees have continuously
transferred leave days to the next year, they have enough leave balance
so that they can even transfer their already transferred leave balances.
For this reason SAP has specified the second level transfer.
As PBS does not recognize this, this data is not sent to PBS. This can
lead to inconsistencies between these two systems when the employee
starts transferring the leave types that have already been transferred.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

To preempt the inconsistency when doing second level transfer, you
should check the need for manually adjusting PBS accumulators and adjust
them, if necessary using IT 578.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5M463 - Data for second level of transfer will not be sent to PBS. Read details. ?

  The SAP error message 5M463 indicates that there is an issue with the data transfer to the Payroll Accounting System (PBS) in the context of payroll processing. This error typically arises when the system is unable to send the necessary data for the second level of transfer, which is crucial for payroll calculations and reporting.
  Cause:
  The error can be caused by several factors, including:
  
  Missing or Incomplete Data: Required data fields may be missing or not properly filled out in the payroll results.
  Configuration Issues: There may be configuration problems in the payroll schema or in the settings related to the PBS.
  Authorization Issues: The user may not have the necessary authorizations to perform the transfer.
  Technical Issues: There could be technical problems such as system errors, connectivity issues, or problems with the PBS interface.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check Payroll Results: Review the payroll results for the employee(s) in question to ensure that all necessary data is present and correctly formatted.
  Review Configuration: Verify the configuration settings for the payroll schema and the PBS interface. Ensure that all necessary settings are correctly defined.
  Authorization Check: Ensure that the user executing the transfer has the appropriate authorizations to perform the action.
  Error Logs: Check the system logs for any additional error messages or details that could provide more context about the issue.
  Testing: If possible, run a test payroll to see if the error persists. This can help identify if the issue is with specific data or a broader configuration problem.
  Consult Documentation: Refer to SAP documentation or notes related to the error message for any specific guidance or patches that may be available.
  Contact Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  SAP Notes: Look for SAP Notes related to error message 5M463 for any known issues or patches.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and others that may help in troubleshooting.
  User Forums: Check SAP community forums or user groups for discussions related to this error, as other users may have encountered and resolved similar issues.
  
  By following these steps, you should be able to identify and resolve the underlying cause of the error message 5M463 in SAP.