How To Fix 5L317 - Employee is not active.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5L - Messages for Malaysian HRMS.

• Message number: 317

• Message text: Employee is not active.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5L317 - Employee is not active. ?

  The SAP error message 5L317: Employee is not active typically occurs when you are trying to perform an action related to an employee who is not currently active in the system. This can happen in various contexts, such as payroll processing, time management, or personnel administration.
  Cause:
  
  Employee Status: The employee may have been terminated, placed on leave, or their employment status may have been changed to inactive.
  Date Range: The action you are trying to perform may fall outside the active employment period of the employee.
  Master Data Issues: There may be issues with the employee's master data, such as missing or incorrect information.
  
  Solution:
  
  
  Check Employee Status: 
  
  Go to the employee's master data (transaction code PA20 or PA30) and check their employment status. If the employee is inactive, you may need to reactivate them or correct their status.
  
  
  
  Review Validity Dates:
  
  Ensure that the action you are trying to perform is within the validity dates of the employee's active status. If the employee has a future start date or a past end date, you may need to adjust your actions accordingly.
  
  
  
  Update Master Data:
  
  If the employee's status is incorrect, you may need to update their master data to reflect the correct employment status. This can include changing the termination date or reactivating the employee if applicable.
  
  
  
  Consult with HR:
  
  If you are unsure about the employee's status or how to proceed, consult with your HR department or the personnel administration team for guidance.
  
  
  
  Check for Authorizations:
  
  Ensure that you have the necessary authorizations to view or modify the employee's data.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  PA20 (Display HR Master Data)
  PA30 (Maintain HR Master Data)
  PA40 (Personnel Actions)
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  
  Documentation: Review SAP documentation or help files related to personnel administration and employee status management for more detailed guidance.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.