How To Fix 5L062 - No record for infotype 0041 for &. Begin date for seniority is hire date

SAP Error Message - Details

• Message type: E = Error

• Message class: 5L - Messages for Malaysian HRMS.

• Message number: 062

• Message text: No record for infotype 0041 for &. Begin date for seniority is hire date

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5L062 - No record for infotype 0041 for &. Begin date for seniority is hire date ?

  The SAP error message 5L062 indicates that there is no record for infotype 0041 (Date Specifications) for the employee in question. This error typically arises when the system is trying to access or process data related to an employee's seniority, but it cannot find the necessary information in the specified infotype.
  Cause:
  
  Missing Infotype Record: The most common cause is that the infotype 0041 record does not exist for the employee. This could be due to the record not being created or not being maintained properly.
  Incorrect Date: The system may be looking for a record with a specific validity date that does not match any existing records.
  Data Entry Errors: There may have been errors during data entry, leading to incomplete or incorrect records.
  Employee Status: The employee may not be in an active status, or their employment may not have been set up correctly in the system.
  
  Solution:
  
  
  Check Infotype Records: 
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if infotype 0041 exists for the employee.
  If it does not exist, you will need to create a new record for infotype 0041 with the appropriate start date and other relevant information.
  
  
  
  Create or Update Infotype Record:
  
  If the record is missing, you can create it by using transaction code PA30. Enter the employee number and select infotype 0041. Fill in the required fields, ensuring that the start date is set correctly (often the hire date).
  If the record exists but is incorrect, you can update it as necessary.
  
  
  
  Check Validity Dates: Ensure that the validity dates of the infotype record cover the period for which the system is trying to access the data.
  
  
  Review Employee Status: Make sure the employee is in an active status and that their employment details are correctly set up in the system.
  
  
  Consult Documentation: If you are unsure about the required fields or the process, refer to your organization's SAP documentation or consult with your HR or SAP support team.
  
  
  Related Information:
  
  Infotype 0041: This infotype is used to maintain date specifications related to an employee's employment, such as hire date, seniority date, etc.
  Transaction Codes: Familiarize yourself with relevant transaction codes like PA20, PA30, and PA40 (for actions) to manage HR data effectively.
  SAP Support: If the issue persists after checking and updating the records, consider reaching out to your SAP support team for further assistance.
  
  By following these steps, you should be able to resolve the error message 5L062 and ensure that the necessary infotype records are in place for the employee.