How To Fix 5L051 - EPF reference number has failed the validity check.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5L - Messages for Malaysian HRMS.

• Message number: 051

• Message text: EPF reference number has failed the validity check.

What causes this issue?

The validity check for the EPF number has failed.

How to fix this error?

Please check the number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5L051 - EPF reference number has failed the validity check. ?

  The SAP error message "5L051 EPF reference number has failed the validity check" typically occurs in the context of the Employee Self-Service (ESS) or Manager Self-Service (MSS) functionalities, particularly when dealing with employee data or payroll-related processes. This error indicates that the EPF (Employee Provident Fund) reference number provided does not meet the required validity criteria set by the system.
  Causes:
  
  Invalid Format: The EPF reference number may not conform to the expected format (e.g., incorrect length, invalid characters).
  Non-Existence: The EPF reference number may not exist in the system or may not be linked to the employee in question.
  Inactive Status: The EPF reference number may be inactive or not valid for the current payroll period.
  Configuration Issues: There may be configuration issues in the payroll or benefits module that affect the validation of EPF reference numbers.
  Data Entry Errors: Mistakes during data entry, such as typos or incorrect information, can lead to this error.
  
  Solutions:
  
  Check Format: Verify that the EPF reference number is entered in the correct format as required by the system.
  Validate Existence: Ensure that the EPF reference number exists in the system and is correctly linked to the employee's record.
  Review Status: Check if the EPF reference number is active and valid for the current payroll period.
  Configuration Review: Consult with your SAP HR or payroll administrator to review the configuration settings related to EPF processing.
  Data Correction: If there are data entry errors, correct the EPF reference number in the employee's master data.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on EPF reference number validation.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Use relevant transaction codes (e.g., PA30 for maintaining HR master data) to review and update employee records.
  User Roles: Ensure that the user has the necessary permissions to access and modify EPF-related data.
  Testing: After making corrections, perform a test run to ensure that the error does not recur.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal IT team for further investigation.