How To Fix 5L037 - Previous Employment details shouldnot be maintained for this employee

SAP Error Message - Details

• Message type: E = Error

• Message class: 5L - Messages for Malaysian HRMS.

• Message number: 037

• Message text: Previous Employment details shouldnot be maintained for this employee

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5L037 - Previous Employment details shouldnot be maintained for this employee ?

  The SAP error message 5L037 ("Previous Employment details should not be maintained for this employee") typically occurs in the context of employee master data management, particularly when dealing with personnel administration in SAP HR (Human Resources) modules. This error indicates that the system has detected that previous employment details have been entered for an employee who is not supposed to have them.
  Cause:
  
  Employee Type: The employee may be categorized in a way that does not allow for previous employment records. For example, if the employee is a new hire and the system is set up to not allow previous employment details for new employees.
  Data Entry Error: There may have been an error during data entry where previous employment details were mistakenly entered for an employee who should not have them.
  Configuration Settings: The configuration settings in the SAP system may be set to restrict previous employment details for certain employee types or statuses.
  
  Solution:
  
  Review Employee Type: Check the employee's type and status in the system. If the employee is indeed a new hire, ensure that the previous employment details are not required or allowed.
  Remove Previous Employment Details: If the employee is not supposed to have previous employment records, navigate to the employee's master data and remove any previously entered employment details.
  Check Configuration: Consult with your SAP HR configuration team to review the settings related to employee types and previous employment. Adjust the configuration if necessary to align with your organization's policies.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling employee master data and the implications of previous employment records.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee records.
  Authorization: Ensure that you have the necessary authorizations to make changes to employee master data.
  Testing: After making changes, test the employee record to ensure that the error no longer appears and that the employee data is correctly maintained.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context or solutions.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult with an SAP HR expert for further assistance.