How To Fix 5L020 - The employee already has the maximum permissible number of spouse.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5L - Messages for Malaysian HRMS.

• Message number: 020

• Message text: The employee already has the maximum permissible number of spouse.

How to fix this error?

Refer to the constants table, T511K, for the maximum number of spouses.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5L020 - The employee already has the maximum permissible number of spouse. ?

  The SAP error message 5L020 indicates that an employee has reached the maximum permissible number of spouse records in the system. This typically occurs in the context of employee benefits or family-related data management within SAP HR (Human Resources) modules.
  Cause:
  The error arises when an attempt is made to add a new spouse record for an employee who already has the maximum number of spouse entries allowed by the system configuration. This limit is often set in the system to prevent data inconsistencies and to adhere to business rules regarding family status.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Existing Records: Check the employee's existing spouse records to confirm how many are currently active. You can do this by navigating to the employee's personal data in the SAP HR module.
  
  
  Delete or Inactivate Records: If the employee has more spouse records than allowed, you may need to delete or inactivate one or more of the existing spouse records. Ensure that you have the necessary permissions to make these changes.
  
  
  Adjust Configuration: If the business rules have changed and the maximum number of spouse records needs to be increased, you may need to adjust the configuration settings in the SAP system. This typically requires access to the SAP customizing settings (transaction code SPRO) and may involve working with an SAP HR consultant or administrator.
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to the specific HR module you are using. This can provide additional context on how spouse records are managed and any relevant configuration settings.
  
  
  Contact Support: If you are unable to resolve the issue through the above steps, consider reaching out to your internal SAP support team or SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) to view and edit employee records.
  User Roles and Permissions: Ensure that you have the appropriate roles and permissions to make changes to employee records.
  Data Integrity: Always ensure that any changes made to employee records comply with company policies and data integrity standards.
  
  By following these steps, you should be able to address the error message 5L020 effectively.