How To Fix 5K649 - Additional Personal data exists even if Release of data is 'No'.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 649

• Message text: Additional Personal data exists even if Release of data is 'No'.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5K649 - Additional Personal data exists even if Release of data is 'No'. ?

  The SAP error message 5K649 ("Additional Personal data exists even if Release of data is 'No'") typically occurs in the context of personnel administration or employee data management within the SAP system. This error indicates that there is additional personal data associated with an employee that cannot be released or processed due to the current settings or configurations.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Data Release Settings: The employee's data release settings are configured to 'No', but there are additional personal data records that require a different release status.
  Incomplete Data: There may be incomplete or inconsistent data entries in the employee's personal data records that prevent the system from processing the release.
  Authorization Issues: The user may not have the necessary authorizations to release or view certain personal data.
  Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the data management policies.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Data Release Settings:
  
  Navigate to the employee's personal data records and verify the release settings. If the release of data is set to 'No', consider changing it to 'Yes' if appropriate.
  
  
  
  Review Additional Personal Data:
  
  Check for any additional personal data entries associated with the employee. This can include addresses, bank details, or other personal information that may need to be reviewed or updated.
  
  
  
  Data Consistency Check:
  
  Ensure that all personal data entries are complete and consistent. Look for any missing fields or incorrect data that may be causing the issue.
  
  
  
  Authorization Check:
  
  Verify that the user attempting to release the data has the necessary authorizations. If not, consult with your SAP security administrator to obtain the required permissions.
  
  
  
  Consult Configuration Settings:
  
  If the issue persists, consult with your SAP HR configuration team to review the settings related to personal data release. They may need to adjust the configuration to align with your organization's data management policies.
  
  
  
  SAP Notes and Support:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that can resolve the issue.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data) to access and review employee data.
  Documentation: Refer to SAP HR documentation for detailed information on managing personal data and understanding data release settings.
  User Training: Ensure that users involved in personnel administration are trained on the proper procedures for managing employee data to minimize errors.
  
  If the problem continues after following these steps, it may be beneficial to engage with SAP support or your internal IT team for further assistance.