How To Fix 5K196 - Errors were encountered while processing. Check the Error List.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 196

• Message text: Errors were encountered while processing. Check the Error List.

What causes this issue?

The Year End Reporting utility verifies employee data before it is used
for printing or Magnetic Media generation. The following checks are
performed in order to validate the correctness of the data reported to
Canada Revenue Agency (CRA) or MinistFre du Revenu du QuTbec (MRQ):
The utility checks that all employee addresses are in accordance with
the specifications provided by CRA and MRQ. If the address in the
<ZK>Addresses</> infotype (0006) is found to be truncated then an error
message is issued.
The utility checks that a three-character ISO code exists for the
country specified in the address. (This check is specific to CRA address
specifications for Magnetic Media filing.)

System Response

In test mode, the utility will add the employee to the Run ID generated.
In production mode, the report will reject the employee and therefore,
the employee will not be included in the Run ID.

How to fix this error?

For employee addresses that are too long, use Address Line 2 in the
<ZK>Addresses</> infotype (0006) to enter additional information that
may cause Address Line 1 to exceed the maximum length.
For missing ISO codes, configure feature 07ISO accordingly.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5K196 - Errors were encountered while processing. Check the Error List. ?

  The SAP error message "5K196 Errors were encountered while processing. Check the Error List." typically indicates that there were issues during a processing task, such as data uploads, batch jobs, or other operations that involve multiple records or transactions. This error is a general message that suggests that one or more records have failed to process correctly.
  Causes:
  
  Data Quality Issues: The data being processed may contain errors, such as invalid formats, missing mandatory fields, or incorrect values.
  Configuration Errors: There may be issues with the configuration settings in the system that are causing the processing to fail.
  Authorization Issues: The user executing the process may not have the necessary permissions to perform the action.
  System Limitations: There could be limitations in the system, such as memory issues or timeouts, that prevent successful processing.
  Business Logic Errors: The processing logic may not be able to handle certain scenarios or data conditions.
  
  Solutions:
  
  Check the Error List: The first step is to check the error list associated with the message. This list will provide specific details about which records failed and why.
  Data Validation: Review the data being processed for any inconsistencies or errors. Ensure that all required fields are filled out correctly and that the data adheres to the expected formats.
  Review Configuration: Check the configuration settings related to the process you are executing. Ensure that all necessary settings are correctly defined.
  User Authorizations: Verify that the user has the appropriate authorizations to perform the action. If not, request the necessary permissions from your SAP security team.
  System Resources: Monitor system resources to ensure that there are no memory or performance issues. If necessary, optimize the system or increase resources.
  Consult Documentation: Refer to SAP documentation or support notes related to the specific transaction or process you are working with for additional guidance.
  
  Related Information:
  
  Transaction Codes: Depending on the context of the error, you may need to use specific transaction codes to access logs or error lists (e.g., SLG1 for application logs).
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address known issues related to the error message.
  Community Forums: Consider checking SAP Community forums or other user groups for similar issues and solutions shared by other users.
  
  If the problem persists after following these steps, it may be necessary to involve your SAP Basis or technical support team for further investigation.