How To Fix 5K158 - Overlapping ROEs detected for ROE period from &1 to &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 158

• Message text: Overlapping ROEs detected for ROE period from &1 to &2

What causes this issue?

During generation of a new ROE, the ROE Workbench detected that the new
ROE overlaps in validity with an ROE that was previously issued. The
new ROE to be generated conflicts with another ROE that was previously
issued for the employment period from <LB>&V1&</> to <LB>&V2&</>.
This error generally occurs when:
changes have taken place that affect the interruption of earnings for
the previously issued ROE

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<ZH>and</>
HR Master Data has not been modified accordingly.
In this case, an amended ROE should be issued, rather than a new one.

System Response

Due to this overlap, the ROE Workbench will not generate the new ROE.

How to fix this error?

Verify the accuracy of the First Day Worked (Block 10) and Last Day For
Which Paid (Block 11) for the appropriate interruption of earnings.
Also, execute the <LB>ROE History Viewer</> to verify that an ROE was
previously issued for the employment period from <LB>&V1&</> to
<LB>&V2&</>.
If the previously issued ROE must be corrected due to changes in the
interruption of earnings, then generate an amended ROE.
If a new ROE should be generated, report the error to your System
Administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5K158 - Overlapping ROEs detected for ROE period from &1 to &2 ?

  The SAP error message 5K158, "Overlapping ROEs detected for ROE period from &1 to &2," typically occurs in the context of managing Records of Employment (ROEs) in the SAP Human Capital Management (HCM) module, particularly in Canada. This error indicates that there are overlapping Records of Employment for the specified period, which is not allowed.
  Cause:
  The error is triggered when there are two or more ROEs that cover the same time period for an employee. This can happen due to various reasons, such as:
  
  Multiple ROEs being created for the same employee for overlapping dates.
  Incorrect data entry when creating or modifying ROEs.
  Changes in employment status that were not properly reflected in the ROE records.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Review Existing ROEs: Check the existing ROEs for the employee in question. Look for any ROEs that have overlapping dates with the ROE you are trying to create or modify.
  
  
  Identify Overlaps: Determine which ROEs are causing the overlap. You may need to check the start and end dates of each ROE.
  
  
  Correct the Overlapping ROEs:
  
  If there are duplicate or incorrect ROEs, you may need to delete or adjust the dates of the existing ROEs.
  Ensure that each ROE has a unique period without overlaps.
  
  
  
  Recreate the ROE: After resolving the overlaps, you can attempt to create or modify the ROE again.
  
  
  Consult Documentation: If you are unsure about the process, refer to SAP documentation or your organization's guidelines on managing ROEs.
  
  
  Seek Help from SAP Support: If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal SAP HCM support team.
  
  
  Related Information:
  
  ROE Management: Understanding how to manage Records of Employment in SAP HCM is crucial. Familiarize yourself with the relevant transactions and processes.
  SAP Notes: Check for any SAP Notes related to ROE management that might provide additional insights or fixes for known issues.
  Training: Consider training sessions or resources on SAP HCM to better understand how to handle ROEs and avoid common pitfalls.
  
  By following these steps, you should be able to resolve the overlapping ROE issue and successfully manage your employee's Records of Employment in SAP.