How To Fix 5K036 - Period modifier & not defined. Maintain this data in the IMG

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 036

• Message text: Period modifier & not defined. Maintain this data in the IMG

What causes this issue?

The specified period modifier is not previously defined during system
configuration.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please maintain the required period modifier via the implementation
guide (IMG).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5K036 - Period modifier & not defined. Maintain this data in the IMG ?

  The SAP error message 5K036 ("Period modifier & not defined. Maintain this data in the IMG") typically occurs in the context of financial or controlling modules when the system encounters a period modifier that has not been defined in the configuration settings. This can happen during various processes, such as posting transactions or running reports.
  Cause:
  The error is caused by the absence of a definition for the specified period modifier in the system configuration. Period modifiers are used in SAP to define how periods are treated in financial transactions, such as whether they are open for posting or if they have specific rules associated with them.
  Solution:
  To resolve this error, you need to define the missing period modifier in the SAP Implementation Guide (IMG). Here are the steps to do this:
  
  
  Access the IMG:
  
  Go to the SAP Easy Access screen.
  Enter the transaction code SPRO and press Enter.
  Click on "SAP Reference IMG" to access the configuration settings.
  
  
  
  Navigate to the Relevant Path:
  
  Follow the path: Financial Accounting (New) -> General Ledger Accounting (New) -> Master Data -> G/L Accounts -> Preparation for G/L Account Creation -> Define Period Modifiers.
  
  
  
  Define the Period Modifier:
  
  In the "Define Period Modifiers" section, you can create a new period modifier or modify an existing one.
  Ensure that you enter all the necessary details, such as the period modifier code, description, and any specific settings that apply to it.
  
  
  
  Save Your Changes:
  
  After entering the required information, save your changes.
  
  
  
  Test the Changes:
  
  After defining the period modifier, try to perform the action that previously resulted in the error to ensure that the issue has been resolved.
  
  
  
  Related Information:
  
  Period Modifiers: These are used to control the posting periods in financial transactions. They can define whether a period is open for posting, closed, or has specific rules.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OB52 (to manage posting periods) and FS00 (to create or change G/L accounts).
  Documentation: Always refer to SAP documentation or help files for detailed information on period modifiers and their implications in financial processes.
  
  If the issue persists after following these steps, it may be necessary to check for additional configuration settings or consult with your SAP support team for further assistance.