How To Fix 5G665 - Tax paid should be & (Item 13); this amount should be used in payroll

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 665

• Message text: Tax paid should be & (Item 13); this amount should be used in payroll

What causes this issue?

The tax paid figure you have entered from the employee's P45 form is
not the same as the tax paid to date figure from the tax tables. The
system therefore enters the correct figure in the <ZH>P45 Item 13</>
field and sets the <ZH>P45 Item 13 used in Payroll</> indicator.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You should use the corrected figure when you next run payroll. To do
this, make sure that the <ZH>P45 Item 13 used in Payroll</> indicator
is set.
You should also enter the corrected figure at Item 13 on Part 3 of the
employee's actual P45 form.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G665 - Tax paid should be & (Item 13); this amount should be used in payroll ?

  The SAP error message 5G665 typically relates to issues with tax calculations in payroll processing. This error indicates that the tax amount that has been paid should match a specific value, and it is expected to be used in payroll calculations. Here’s a breakdown of the potential causes, solutions, and related information for this error:
  Causes:
  
  Incorrect Tax Configuration: The tax settings in the payroll configuration may not be set up correctly, leading to discrepancies in the expected tax amounts.
  Data Entry Errors: There may be incorrect data entries in the employee's payroll records, such as incorrect tax codes or amounts.
  Changes in Tax Legislation: Recent changes in tax laws or regulations may not have been updated in the SAP system, leading to mismatches in tax calculations.
  Payroll Period Issues: The payroll period being processed may not align with the tax data being used, causing inconsistencies.
  Master Data Issues: Employee master data may be incomplete or incorrect, particularly in relation to tax information.
  
  Solutions:
  
  Review Tax Configuration: Check the tax configuration settings in the SAP system to ensure they are set up correctly. This includes verifying tax codes, rates, and any relevant parameters.
  Validate Employee Data: Review the employee's payroll master data for accuracy. Ensure that all tax-related fields are correctly filled out and that there are no discrepancies.
  Update Tax Information: If there have been recent changes in tax legislation, ensure that the SAP system is updated with the latest tax rates and rules.
  Check Payroll Period: Ensure that the payroll period being processed is correct and that it aligns with the tax data being used.
  Run Payroll Simulation: Before processing the actual payroll, run a simulation to identify any discrepancies or issues that may arise.
  Consult SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently releases updates that may address specific problems.
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation for detailed information on payroll processing and tax calculations.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Support from SAP: If the issue persists, consider reaching out to SAP support for assistance, especially if it involves complex configurations or system errors.
  
  By addressing the potential causes and implementing the suggested solutions, you should be able to resolve the error message 5G665 and ensure that the tax amounts are correctly processed in payroll.