How To Fix 5G620 - Personal calendar date in payroll status set to &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 620

• Message text: Personal calendar date in payroll status set to &

What causes this issue?

By changing this absence record, the system has set the personal
calendar date and the retroactive date back to the start of the first
absence infotype record that it links with, according to either
Statutory Sick Pay or Statutory Maternity Pay rules. The result is that
the complete Period of Incapacity for Work or Maternity Pay Period is
re-evaluated for this person in the next payroll run.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G620 - Personal calendar date in payroll status set to & ?

  The SAP error message 5G620 indicates that there is an issue with the personal calendar date in the payroll status of an employee. This error typically arises when the payroll status is set to a date that is not valid or does not align with the expected payroll processing dates.
  Cause:
  
  Invalid Date: The personal calendar date may be set to a date that is outside the valid range for payroll processing.
  Payroll Status Configuration: The payroll status for the employee may not be correctly configured, leading to inconsistencies in the personal calendar.
  Data Entry Errors: There may have been a manual error in entering the personal calendar date or payroll status.
  System Configuration Issues: There could be issues with the configuration of the payroll system or the personal calendar settings.
  
  Solution:
  
  Check Personal Calendar: Review the personal calendar settings for the employee in question. Ensure that the dates are correctly set and fall within the valid payroll processing period.
  Review Payroll Status: Verify the payroll status of the employee. Ensure that it is correctly configured and that the personal calendar date aligns with the payroll status.
  Correct Data Entry: If there are any discrepancies in the data entry, correct them. This may involve updating the personal calendar date or adjusting the payroll status.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on managing personal calendars and payroll statuses.
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) to check and update employee records.
  Payroll Configuration: Understanding the payroll configuration settings in your SAP system can help in diagnosing the issue.
  User Roles: Ensure that you have the necessary permissions to view and edit payroll and personal calendar settings.
  
  By following these steps, you should be able to resolve the error message 5G620 and ensure that the payroll processing for the employee is correctly set up.