How To Fix 5G513 - Employee Reference Number Should Be 12 Digits

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 513

• Message text: Employee Reference Number Should Be 12 Digits

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G513 - Employee Reference Number Should Be 12 Digits ?

  The SAP error message 5G513: Employee Reference Number Should Be 12 Digits typically occurs when the system expects an employee reference number to be exactly 12 digits long, but the input provided does not meet this requirement. This error is often encountered in HR-related transactions or data uploads where employee information is being processed.
  Cause:
  
  Incorrect Input Length: The employee reference number provided is either shorter or longer than 12 digits.
  Data Format Issues: The reference number may contain non-numeric characters or spaces, which can lead to validation errors.
  Configuration Issues: There may be a configuration setting in the SAP system that enforces this 12-digit requirement.
  
  Solution:
  
  Check Input: Ensure that the employee reference number you are entering is exactly 12 digits long. Remove any leading or trailing spaces and ensure that it contains only numeric characters.
  Data Validation: If you are uploading data (e.g., through a batch input session or data migration), validate the data beforehand to ensure that all employee reference numbers conform to the 12-digit requirement.
  Review Configuration: If you have access to the configuration settings, check if there are any specific rules set for employee reference numbers that might need adjustment.
  Consult Documentation: Refer to the SAP documentation or help files related to employee data management for any specific guidelines regarding employee reference numbers.
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional context.
  Transaction Codes: Familiarize yourself with the transaction codes related to employee data management (e.g., PA30 for maintaining HR master data).
  User Training: Ensure that users entering employee data are trained on the correct formats and requirements to prevent similar errors in the future.
  
  By following these steps, you should be able to resolve the error and ensure that employee reference numbers are correctly formatted in your SAP system.