How To Fix 5G512 - Employee Reference Number already exist for employee &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 512

• Message text: Employee Reference Number already exist for employee &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G512 - Employee Reference Number already exist for employee &1 ?

  The SAP error message 5G512 indicates that there is an attempt to create or update an employee record with a reference number that already exists for another employee. This typically occurs in the context of employee master data management within the SAP Human Capital Management (HCM) module.
  Cause:
  
  Duplicate Employee Reference Number: The primary cause of this error is that the employee reference number (which could be an employee ID or similar identifier) you are trying to assign to a new or existing employee is already in use by another employee in the system.
  Data Entry Error: There may have been a mistake in data entry, leading to the attempt to assign an existing reference number.
  System Configuration: In some cases, the system configuration may not allow for certain types of duplicate entries, leading to this error.
  
  Solution:
  
  
  Check Existing Employee Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for the employee reference number in question. Verify if it is already assigned to another employee.
  
  
  
  Use a Unique Reference Number: 
  
  If the reference number is indeed in use, you will need to assign a unique reference number to the new employee or the employee you are trying to update.
  
  
  
  Correct Data Entry: 
  
  If the error was due to a data entry mistake, correct the reference number in your input.
  
  
  
  Consult with HR or System Administrator: 
  
  If you are unsure about the reference numbers or how to proceed, consult with your HR department or the SAP system administrator for guidance.
  
  
  
  Check for Data Migration Issues: 
  
  If this error occurs during a data migration process, ensure that the data being imported does not contain duplicates and adheres to the system's constraints.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as PA20, PA30, and PA40 (for personnel actions).
  SAP Notes: Check SAP Notes for any known issues or patches related to employee reference numbers.
  Documentation: Review SAP documentation or user manuals for guidelines on managing employee master data and understanding the constraints around reference numbers.
  
  By following these steps, you should be able to resolve the error and ensure that employee records are maintained correctly in the SAP system.