How To Fix 5G403 - Infotype could not be created/changed in the past Tax Year!

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 403

• Message text: Infotype could not be created/changed in the past Tax Year!

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G403 - Infotype could not be created/changed in the past Tax Year! ?

  The SAP error message 5G403 indicates that there is an issue with creating or changing an infotype in the past tax year. This typically occurs in the context of HR (Human Resources) and payroll processing, where certain infotypes (data records) are restricted from being modified once the payroll for a specific tax year has been closed.
  Cause:
  
  Closed Payroll Period: The most common cause of this error is that the payroll for the specified tax year has already been closed. Once payroll is closed, changes to certain infotypes (like payroll-related data) are restricted to maintain data integrity.
  Legal Restrictions: There may be legal or compliance reasons that prevent changes to historical payroll data.
  Configuration Settings: The system may be configured to prevent changes to certain infotypes after a specific date.
  
  Solution:
  
  Check Payroll Status: Verify if the payroll for the tax year in question has been closed. If it has, you will not be able to make changes to infotypes related to payroll for that year.
  Use the Correct Period: If you need to make changes, ensure you are working within the correct period (i.e., the current or future period) where changes are allowed.
  Consult with Payroll Administrator: If changes are necessary for compliance or correction, consult with your payroll administrator or HR team. They may have the ability to make adjustments or provide guidance on how to proceed.
  Use Retroactive Accounting: If applicable, consider using retroactive accounting features in SAP to adjust payroll data for previous periods, but this should be done with caution and in compliance with legal requirements.
  Custom Development: In some cases, if there is a legitimate business need, custom development or configuration changes may be required to allow for specific changes, but this should be approached carefully.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store employee-related information. Each infotype has a specific purpose and is used for various HR processes.
  Payroll Closing: The payroll closing process in SAP is critical for ensuring that all payroll calculations are finalized for a given period. Once closed, changes to certain data may be restricted.
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently releases notes that address known issues or provide additional configuration options.
  
  If you continue to face issues or need further assistance, consider reaching out to your SAP support team or consulting the SAP community for more tailored advice.