How To Fix 5G240 - Notice of adoption leave more than &1 week after matching notification

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 240

• Message text: Notice of adoption leave more than &1 week after matching notification

What causes this issue?

For infotype <ZK>SMP/SAP/SPP GB </>(0088), subtype Statutory Paternity
Pay (adoption):
An employee must provide a self-certificate (SC4) for entitlement to
Statutory Paternity Pay (adoption). Set the <ZK>Self-Certificate
provided</> indicator when an employee submits a SC4 self-certificate.
If the <ZK>Self-Certificate provided</> indicator is set, the field
<ZK>Notificatn. of match </>becomes an obligatory field. The matching
date is the day that the employee is notified by the adoption agency
that they have been matched with a child.
The matching date must be on or before the date that the employee
notifies the employer of their intention to take Statutory Adoption
Leave (SAL). The date the employee notifies the employer of intention
to take SAL is entered in the field <ZK>Notfcatn. to employer</> .
Under the rules governing entitlement to Statutory Paternity Pay
(adoption), the employee must give notice to the employer that they
intend to take SAL <ZH>within </>seven days of the matching date.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

For infotype <ZK>SMP/SAP/SPP GB </>(0088), subtype Statutory Adoption
Pay:
The field <ZK>Notificatn. of match </>is obligatory. The matching date
entered in this field must be on or before the date that the employee
notifies the employer of their intention to take SAL. Enter the date
the employee notifies the employer of intention to take SAL in the
field <ZK>Notfcatn. to employer</> . Under the rules governing
entitlement to Statutory Adoption Pay, the employee must give notice
to the employer that they intend to take SAL <ZH>within </>seven days
of the matching date.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G240 - Notice of adoption leave more than &1 week after matching notification ?

  The SAP error message 5G240 indicates that there is an issue related to the timing of the notice of adoption leave in relation to the matching notification. This error typically arises when the notice of adoption leave is submitted more than one week after the matching notification has been issued. 
  Cause:
  The primary cause of this error is the timing discrepancy between the submission of the notice of adoption leave and the matching notification. In many jurisdictions, there are specific regulations that require the notice of adoption leave to be submitted within a certain timeframe after the matching notification is received. If this timeframe is exceeded, the system generates this error message.
  Solution:
  To resolve this error, you should take the following steps:
  
  
  Check the Dates: Verify the date of the matching notification and the date of the notice of adoption leave. Ensure that the notice is submitted within the required timeframe (usually within one week).
  
  
  Submit Notice on Time: If the notice of adoption leave has not been submitted within the required timeframe, you may need to submit it again, ensuring that it is done within the stipulated period.
  
  
  Consult HR Policies: Review your organization's HR policies regarding adoption leave to ensure compliance with local laws and regulations.
  
  
  System Configuration: If you believe that the error is incorrect or if the system is not configured properly, consult with your SAP HR module administrator or technical support team to check the configuration settings related to adoption leave and matching notifications.
  
  
  Documentation: Ensure that all relevant documentation is in order and that any necessary approvals have been obtained before resubmitting the notice.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes or updates that may address this specific error message or provide additional guidance.
  Legal Requirements: Familiarize yourself with the legal requirements for adoption leave in your jurisdiction, as these can vary significantly.
  Training: Consider providing training for HR personnel on the proper procedures for handling adoption leave notifications to prevent future occurrences of this error.
  
  By following these steps, you should be able to resolve the error and ensure compliance with the necessary regulations regarding adoption leave.