How To Fix 5G211 - You cannot select the full results list for a clean-up run

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 211

• Message text: You cannot select the full results list for a clean-up run

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G211 - You cannot select the full results list for a clean-up run ?

  The SAP error message 5G211, which states "You cannot select the full results list for a clean-up run," typically occurs in the context of data archiving or clean-up processes within SAP systems. This error indicates that the system is preventing the user from selecting all results for a clean-up operation, likely due to certain restrictions or conditions that need to be met.
  Cause:
  
  Selection Criteria: The clean-up run may have specific selection criteria that limit the results. If the criteria are too broad or if the system detects that selecting all results could lead to performance issues, it may trigger this error.
  System Settings: There may be configuration settings in the SAP system that restrict the selection of all results for clean-up operations to prevent accidental data loss or performance degradation.
  Data Locking: Some of the data entries may be locked or in use by other processes, preventing their selection for clean-up.
  Authorization Issues: The user may not have the necessary authorizations to perform a full clean-up operation.
  
  Solution:
  
  Review Selection Criteria: Check the selection criteria you are using for the clean-up run. Narrow down the selection to a manageable number of entries instead of trying to select all at once.
  Check System Configuration: Consult with your SAP Basis or system administrator to review the configuration settings related to clean-up runs. They may need to adjust settings to allow broader selections if appropriate.
  Data Locking: Ensure that no other processes are locking the data you are trying to clean up. You can check for any active sessions or transactions that might be using the data.
  User Authorizations: Verify that you have the necessary authorizations to perform the clean-up operation. If not, you may need to request additional permissions from your SAP security team.
  Batch Processing: If the clean-up involves a large volume of data, consider breaking it down into smaller batches to avoid overwhelming the system.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review the SAP documentation related to data archiving and clean-up processes for best practices and guidelines.
  Community Forums: Engage with SAP community forums or support channels where other users may have encountered and resolved similar issues.
  
  If the problem persists after trying the above solutions, it may be beneficial to contact SAP support for further assistance.