How To Fix 5G076 - Entering a date of issue implies that the P45 form has been issued

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 076

• Message text: Entering a date of issue implies that the P45 form has been issued

What causes this issue?

You have entered the date on which you issued the leaver with a P45
form. Consequently, the form must have been issued.

System Response

The <LS>P45 been issued</> indicator will be set by the system.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G076 - Entering a date of issue implies that the P45 form has been issued ?

  The SAP error message 5G076, which states "Entering a date of issue implies that the P45 form has been issued," typically occurs in the context of payroll processing in the UK, particularly when dealing with employee tax forms like the P45. This error indicates that the system has detected that a P45 form has already been issued for the employee, and therefore, it is not appropriate to enter a new date of issue without addressing the existing P45.
  Cause:
  
  P45 Issued: The primary cause of this error is that a P45 form has already been generated for the employee, indicating that they have left the company or that their employment status has changed.
  Data Entry: The user may be attempting to enter a new date of issue for a P45 without properly handling the previous P45 issuance.
  System Configuration: There may be issues with how the payroll system is configured to handle P45 forms and employee status changes.
  
  Solution:
  
  Check P45 Status: Verify if a P45 has indeed been issued for the employee. You can do this by checking the employee's payroll records in SAP.
  Correct Data Entry: If you need to enter a new date of issue, ensure that you are doing so in the correct context. If the employee is still employed, you may need to reverse the P45 issuance or update the employee's status accordingly.
  Consult Payroll Team: If you are unsure about how to proceed, consult with your payroll or HR team to ensure that the correct procedures are followed.
  System Configuration: If this error persists and seems to be a system issue, it may require adjustments in the SAP configuration. In this case, you should contact your SAP support team or system administrator for assistance.
  
  Related Information:
  
  P45 Form: The P45 is a tax form issued in the UK when an employee leaves a job. It details the employee's tax code, earnings, and tax paid up to the point of leaving.
  SAP Payroll Processing: Understanding how SAP handles payroll and employee status changes is crucial. Familiarize yourself with the relevant transactions and processes in SAP related to employee terminations and P45 issuance.
  Documentation: Refer to SAP documentation or user manuals for specific guidance on handling P45 forms and related payroll processes.
  
  By following these steps, you should be able to resolve the error and ensure that the employee's payroll records are accurate and compliant with UK tax regulations.