How To Fix 5F628 - Minimum distribution amount exceeds or equal to max. distrib. amount

SAP Error Message - Details

• Message type: E = Error

• Message class: 5F - HR F: Error Messages (France)

• Message number: 628

• Message text: Minimum distribution amount exceeds or equal to max. distrib. amount

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5F628 - Minimum distribution amount exceeds or equal to max. distrib. amount ?

  The SAP error message 5F628 ("Minimum distribution amount exceeds or equal to max. distrib. amount") typically occurs in the context of distribution or allocation processes within SAP, particularly in modules like SAP Controlling (CO) or SAP Financial Accounting (FI). This error indicates that the minimum distribution amount set for a particular transaction or allocation is greater than or equal to the maximum distribution amount, which is logically inconsistent.
  Cause:
  
  Configuration Issues: The minimum and maximum distribution amounts may have been incorrectly configured in the system settings.
  Data Entry Errors: During the entry of distribution parameters, the user may have inadvertently set the minimum amount higher than the maximum amount.
  Business Logic: The business rules defined for the distribution process may not align with the amounts being used, leading to this conflict.
  
  Solution:
  
  
  Check Configuration:
  
  Navigate to the relevant configuration settings in SAP (e.g., in the IMG under Controlling or Financial Accounting).
  Verify the settings for minimum and maximum distribution amounts. Ensure that the minimum amount is less than the maximum amount.
  
  
  
  Review Transaction Data:
  
  Check the specific transaction or allocation that triggered the error.
  Ensure that the amounts entered for distribution are correct and adhere to the defined limits.
  
  
  
  Adjust Amounts:
  
  If the amounts are set correctly but still causing issues, consider adjusting the minimum or maximum distribution amounts to resolve the conflict.
  
  
  
  Consult Documentation:
  
  Review any relevant documentation or guidelines provided by your organization regarding distribution processes to ensure compliance with business rules.
  
  
  
  Testing:
  
  After making adjustments, perform a test transaction to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may need to use specific transaction codes to access configuration settings or transaction data (e.g., SPRO for configuration).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that the user has the appropriate permissions to make changes to distribution settings.
  Consult with SAP Support: If the issue persists after checking configurations and data, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.