How To Fix 5F140 - Supplementary payroll: assessment basis &1 not valid on departure date &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5F - HR F: Error Messages (France)

• Message number: 140

• Message text: Supplementary payroll: assessment basis &1 not valid on departure date &2

What causes this issue?

Supplementary payment for which the &V1& assessment basis is not valid
on the employee's departure date &V2&.

System Response

The system displays a warning message in the payroll log.
The assessment thresholds of for-periods subsequent to the employee's
departure date are used if the &V1& assessment basis is valid at a later
date.

How to fix this error?

Use an assessment basis (ASSCO field of table T5F1G) that is valid on
the employee's departure date, even if the contribution using this
assessment basis has been entered after this date.
SAP recommends creating a new assessment basis with a validity start
date that is the same as or earlier than the maximum retroactive
accounting date authorized for the payroll area.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5F140 - Supplementary payroll: assessment basis &1 not valid on departure date &2 ?

  The SAP error message 5F140 indicates that there is an issue with the assessment basis for supplementary payroll when processing a departure date. This error typically arises in the context of payroll processing, particularly when dealing with employee terminations or changes in employment status.
  Cause:
  The error message 5F140 is triggered when the system cannot find a valid assessment basis for the supplementary payroll for an employee on their departure date. This can happen due to several reasons, including:
  
  Missing or Incorrect Data: The assessment basis (e.g., wage types, payroll results) may not be correctly defined or may be missing for the specified date.
  Configuration Issues: The payroll configuration may not be set up correctly to handle supplementary payroll for the specific employee or group of employees.
  Timing Issues: The assessment basis may not be valid for the date of departure, possibly due to changes in payroll periods or other date-related configurations.
  Employee Status: The employee's status may not allow for supplementary payroll processing on the specified date.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Assessment Basis: Verify that the assessment basis for supplementary payroll is correctly defined in the system. This includes checking the relevant wage types and ensuring they are valid for the departure date.
  
  
  Review Payroll Configuration: Ensure that the payroll configuration is set up correctly for the employee's group. This may involve checking the payroll schema, rules, and any specific configurations related to supplementary payroll.
  
  
  Validate Employee Data: Check the employee's master data and ensure that all relevant information is complete and accurate. This includes employment status, payroll area, and any other relevant fields.
  
  
  Check Payroll Results: Review the payroll results for the employee to ensure that there are no discrepancies or missing entries that could affect the assessment basis.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to supplementary payroll processing for any specific guidelines or known issues.
  
  
  Testing: If changes are made, conduct a test run of the payroll process to ensure that the error is resolved and that the supplementary payroll is processed correctly.
  
  
  Related Information:
  
  SAP Notes: Check for any SAP Notes related to error message 5F140 for additional insights or patches that may address the issue.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and others that may help in troubleshooting.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the error message 5F140 in your SAP system.