How To Fix 5E431 - Off-cycle record with same date and identifier already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 431

• Message text: Off-cycle record with same date and identifier already exists

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5E431 - Off-cycle record with same date and identifier already exists ?

  The SAP error message 5E431 indicates that there is an attempt to create an off-cycle payroll record (such as a bonus or correction payment) for an employee, but there is already an existing off-cycle record with the same date and identifier. This can occur in various payroll processing scenarios, particularly when dealing with off-cycle payroll runs.
  Cause:
  
  
  Duplicate Off-Cycle Record: The primary cause of this error is that there is already an off-cycle payroll record for the same employee, with the same date and identifier. This could happen if:
  
  An off-cycle payroll run was already processed for that date.
  There was an attempt to reprocess or duplicate an off-cycle payment.
  
  
  
  Incorrect Date or Identifier: The date or identifier used in the new off-cycle record may inadvertently match an existing record.
  
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PC00_MXX_CEDT (for off-cycle payroll) to check if there is already an existing off-cycle record for the employee on the specified date.
  Look for any records that might have been created previously that match the date and identifier.
  
  
  
  Modify the New Record: 
  
  If you find that a record already exists, you may need to either:
  
  Change the date of the new off-cycle record to a different date.
  Use a different identifier if applicable.
  
  
  
  
  
  Delete or Adjust Existing Records: 
  
  If the existing record is incorrect or needs to be adjusted, you may need to delete or modify it before creating a new one. Be cautious with deletions to ensure that you do not lose important payroll data.
  
  
  
  Consult with Payroll Team: 
  
  If you are unsure about how to proceed, consult with your payroll team or SAP support to ensure that you are following the correct procedures and that any changes made do not affect payroll integrity.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PA30: Maintain HR Master Data
  PC00_MXX_CEDT: Off-cycle payroll processing
  PC00_MXX_CEDT: Display off-cycle payroll results
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to off-cycle payroll processing that might provide additional context or solutions.
  
  
  Documentation: Review SAP documentation or user manuals related to payroll processing to understand the implications of off-cycle records and how to manage them effectively.
  
  
  By following these steps, you should be able to resolve the error and proceed with the payroll processing as needed.