How To Fix 5E301 - Employee rejected in payroll

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 301

• Message text: Employee rejected in payroll

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5E301 - Employee rejected in payroll ?

  The SAP error message 5E301 ("Employee rejected in payroll") typically indicates that there is an issue with the employee's data that prevents the payroll process from being completed successfully. This error can arise from various reasons, including missing or incorrect data in the employee's master record, issues with payroll configuration, or other related factors.
  Causes of Error 5E301
  
  Missing or Incorrect Master Data: The employee's master data (such as personal information, employment status, or payroll-related data) may be incomplete or incorrect.
  Invalid Payroll Status: The employee may have a payroll status that does not allow for payroll processing (e.g., inactive status).
  Time Management Issues: If the employee's time data is not correctly recorded or is missing, it can lead to payroll rejection.
  Organizational Assignment Issues: The employee may not be correctly assigned to an organizational unit or may have been moved to a different unit without proper updates.
  Payroll Area Issues: The employee may not be assigned to the correct payroll area or may have been assigned to a payroll area that is not configured for processing.
  Legal or Compliance Issues: There may be legal or compliance-related issues that prevent payroll processing for the employee.
  
  Solutions to Error 5E301
  
  
  Check Employee Master Data: Review the employee's master data in the SAP system to ensure that all required fields are filled out correctly. Pay special attention to:
  
  Personal data (name, date of birth, etc.)
  Employment status (active/inactive)
  Payroll-related information (payroll area, wage type, etc.)
  
  
  
  Review Payroll Status: Ensure that the employee's payroll status is set to allow payroll processing. If the employee is inactive or on leave, check if they should be included in the payroll run.
  
  
  Verify Time Data: Check the time management records for the employee to ensure that all necessary time data (such as hours worked, leave taken, etc.) is correctly recorded and approved.
  
  
  Check Organizational Assignments: Ensure that the employee is correctly assigned to the appropriate organizational unit and that any changes in assignments have been properly updated in the system.
  
  
  Review Payroll Area Configuration: Confirm that the employee is assigned to the correct payroll area and that the payroll area is configured correctly in the system.
  
  
  Consult with HR or Payroll Team: If the issue persists, consult with your HR or payroll team to investigate any potential compliance or legal issues that may be affecting the employee's payroll processing.
  
  
  Related Information
  
  Transaction Codes: You can use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check and update employee information.
  Payroll Logs: Review payroll logs for more detailed error messages or warnings that can provide additional context for the rejection.
  SAP Notes: Check SAP Notes for any known issues or patches related to payroll processing that may address the error.
  
  By following these steps, you should be able to identify and resolve the cause of the 5E301 error in SAP payroll processing.