How To Fix 5E030 - Document no. & already exists in another personnel number

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 030

• Message text: Document no. & already exists in another personnel number

What causes this issue?

The taxpayer reference number (NIF) entered already exists for another
personnel number.

System Response

Error message.

How to fix this error?

Please enter another taxpayer reference number (NIF).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5E030 - Document no. & already exists in another personnel number ?

  The SAP error message 5E030 indicates that a document number you are trying to use already exists for another personnel number. This typically occurs in the context of HR-related transactions, such as when you are trying to create or update personnel records, payroll documents, or other HR-related entries.
  Cause:
  The error arises when:
  
  You attempt to create a new document (like a personnel action, infotype record, etc.) using a document number that is already assigned to a different employee (personnel number).
  There is a conflict in the document numbering system, possibly due to incorrect configuration or data entry.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Document Number: Verify the document number you are trying to use. Ensure that it is not already assigned to another personnel number. You can do this by querying the relevant tables or using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  Use a Unique Document Number: If the document number is indeed in use, you will need to generate a new, unique document number for the personnel action or record you are trying to create.
  
  
  Review Configuration: Check the configuration settings for document number assignment in your SAP system. Ensure that the number ranges are set up correctly and that there are no overlaps.
  
  
  Consult with HR or SAP Support: If you are unable to resolve the issue, consult with your HR department or SAP support team. They may have additional insights or access to tools that can help identify the root cause of the conflict.
  
  
  Transaction Logs: Review transaction logs or change documents to see if there were any recent changes that might have led to this conflict.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others that pertain to HR data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Review SAP documentation related to HR master data management and document number assignment for best practices and guidelines.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.