How To Fix 5D209 - Enter the travel costs for the specified means of transport

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 209

• Message text: Enter the travel costs for the specified means of transport

What causes this issue?

The reimbursed or possible tax free travel costs per indicated
kilometer are not calculated for the means of transport indicated.

How to fix this error?

Enter a flat-rate travel cost amount in the travel cost field.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D209 - Enter the travel costs for the specified means of transport ?

  The SAP error message 5D209, which states "Enter the travel costs for the specified means of transport," typically occurs in the context of travel management within SAP. This error indicates that the system requires you to input travel costs associated with a specific means of transport (e.g., car, train, airplane) for a travel expense report or travel request.
  Cause:
  
  Missing Travel Costs: The most common cause of this error is that the travel costs for the selected means of transport have not been entered in the system.
  Incorrect Configuration: There may be issues with the configuration of travel management settings in SAP, which could lead to the system not recognizing the travel costs.
  Incomplete Data Entry: The user may have skipped entering the required fields related to travel costs when creating or editing a travel expense report.
  
  Solution:
  
  
  Enter Travel Costs:
  
  Navigate to the travel expense report or travel request where the error occurred.
  Locate the section for travel costs and ensure that you enter the appropriate costs for the specified means of transport.
  Save the changes and try to process the report again.
  
  
  
  Check Configuration:
  
  If you have the necessary permissions, check the configuration settings in the SAP Travel Management module to ensure that the means of transport and their associated costs are correctly set up.
  Consult with your SAP administrator or a functional consultant if you suspect configuration issues.
  
  
  
  Review Documentation:
  
  Ensure that you are following the correct procedures for entering travel costs as per your organization's policies and SAP guidelines.
  
  
  
  Consult Help Resources:
  
  If the issue persists, refer to SAP Help documentation or reach out to your internal support team for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses) or TRIP (Travel Management) to navigate the system effectively.
  User Roles: Ensure that you have the appropriate user roles and permissions to enter travel costs and manage travel expense reports.
  Training: Consider undergoing training on SAP Travel Management to better understand how to manage travel costs and avoid similar errors in the future.
  
  If you continue to experience issues after following these steps, it may be beneficial to escalate the matter to your SAP support team for further investigation.