How To Fix 5C434 - Format of personnel number is incorrect (line &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 434

• Message text: Format of personnel number is incorrect (line &1)

What causes this issue?

The format in which the personnel number is specified in the CSV file is
incorrect.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Use no more than 8 digits for the personnel number.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5C434 - Format of personnel number is incorrect (line &1) ?

  The SAP error message 5C434 indicates that there is an issue with the format of a personnel number in the system. This error typically arises when the personnel number does not conform to the expected format defined in the SAP system.
  Cause:
  
  Incorrect Format: The personnel number may contain invalid characters, be of the wrong length, or not follow the specific format rules set in the system.
  Data Entry Error: The personnel number may have been entered incorrectly by a user, leading to formatting issues.
  Configuration Issues: The system configuration for personnel numbers may not be set up correctly, leading to discrepancies in expected formats.
  Data Migration Issues: If data has been migrated from another system, the personnel numbers may not have been formatted correctly during the migration process.
  
  Solution:
  
  Check the Personnel Number: Verify the personnel number for any typographical errors. Ensure it adheres to the expected format (length, character type).
  Review Configuration: Check the configuration settings in the SAP system for personnel numbers. This can be done in the following way:
  
  Go to transaction code SPRO.
  Navigate to Personnel Management > Personnel Administration > Basic Settings > Define Number Ranges.
  Ensure that the number range and format settings are correctly defined.
  
  
  Data Validation: If the personnel number is being imported or migrated, ensure that the data is validated against the expected format before import.
  Consult Documentation: Refer to SAP documentation or help resources for specific format requirements for personnel numbers in your system.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) to check personnel records.
  SAP Notes: Look for SAP Notes related to personnel number formatting issues for any patches or updates that may address the problem.
  User Exits/Enhancements: If custom logic is applied to personnel number generation or validation, review any user exits or enhancements that may affect the format.
  
  By following these steps, you should be able to identify and resolve the issue related to the SAP error message 5C434.