How To Fix 5C214 - No payroll number for payroll unit &1 and canton &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 214

• Message text: No payroll number for payroll unit &1 and canton &2

What causes this issue?

No withholding tax accounting number exists for payroll unit &V1& and
canton &V2&.

System Response

The list is created without the accounting number.

How to fix this error?

Maintain a withholding tax accounting number for payroll unit &V1& and
the canton &V2& in view V_T5C2L.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5C214 - No payroll number for payroll unit &1 and canton &2 ?

  The SAP error message 5C214 indicates that there is no payroll number assigned for a specific payroll unit and canton in the system. This error typically arises in the context of payroll processing, particularly in countries where payroll is managed by cantons or regions, such as Switzerland.
  Cause:
  The error can occur due to several reasons:
  
  Missing Payroll Number: The payroll number for the specified payroll unit and canton has not been defined in the system.
  Incorrect Configuration: The configuration settings for the payroll unit or canton may be incorrect or incomplete.
  Data Entry Errors: There may be typographical errors in the payroll unit or canton codes being used in the payroll processing.
  Master Data Issues: The employee master data may not be correctly set up, leading to the absence of a payroll number.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Payroll Configuration:
  
  Navigate to the payroll configuration settings in SAP and verify that the payroll number is correctly defined for the specified payroll unit and canton.
  Ensure that the payroll area is correctly assigned to the relevant payroll unit.
  
  
  
  Maintain Payroll Numbers:
  
  Use transaction code SM30 or SM31 to access the relevant table (e.g., T511) and check if the payroll number exists for the specified payroll unit and canton.
  If it does not exist, you may need to create a new entry for the payroll number.
  
  
  
  Verify Employee Master Data:
  
  Check the employee master data using transaction code PA30. Ensure that the employee is assigned to the correct payroll unit and that all relevant data is complete.
  Make sure that the employee's canton information is correctly maintained.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to payroll configuration for your specific country to ensure compliance with local regulations.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP payroll expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), SM30 (Table Maintenance), and SPRO (SAP Reference IMG) for configuration.
  SAP Notes: Check for any SAP Notes related to payroll processing in your specific country, as they may provide additional insights or solutions for common issues.
  Testing: After making changes, perform a test run of the payroll process to ensure that the error has been resolved and that payroll calculations are functioning correctly.
  
  By following these steps, you should be able to identify and resolve the cause of the error message 5C214 in SAP.