How To Fix 5A885 - External and internal meals must be entered

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 885

• Message text: External and internal meals must be entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5A885 - External and internal meals must be entered ?

  The SAP error message 5A885, which states "External and internal meals must be entered," typically occurs in the context of travel management or expense reporting within the SAP system. This error indicates that the system requires both external (meals purchased outside) and internal (meals provided by the company) meal entries to be filled out in the travel expense report or related module.
  Cause:
  
  Incomplete Data Entry: The user has not entered the required meal information for both external and internal meals.
  Configuration Settings: The system may be configured to require both types of meal entries for compliance or reporting purposes.
  User Role Permissions: The user may not have the necessary permissions to enter meal data correctly.
  
  Solution:
  
  
  Enter Required Data: 
  
  Navigate to the relevant section of the travel expense report.
  Ensure that both external and internal meal entries are filled out. If you did not incur any external meals, you may need to enter a zero or a placeholder value, depending on the system configuration.
  
  
  
  Check Configuration: 
  
  If you are an administrator or have access to configuration settings, check the settings in the Travel Management module to see if both meal types are indeed required. Adjust the settings if necessary, based on company policy.
  
  
  
  User Training: 
  
  Ensure that users are trained on how to properly enter meal expenses in the system. This can help prevent similar errors in the future.
  
  
  
  Consult Documentation: 
  
  Review any internal documentation or SAP help resources related to travel expense reporting to ensure compliance with the required data entry.
  
  
  
  Contact Support: 
  
  If the issue persists after ensuring all data is entered correctly, consider reaching out to your SAP support team or consulting SAP notes for any known issues or patches related to this error.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP's support portal for any notes related to error 5A885 for additional context or updates.
  User Manuals: Refer to user manuals or training materials specific to your organization’s SAP implementation for guidance on entering travel expenses.
  Travel Management Module: Familiarize yourself with the Travel Management module in SAP, as it contains various functionalities related to travel expenses, including meal allowances.
  
  By following these steps, you should be able to resolve the error and successfully submit your travel expense report.