How To Fix 5A640 - Key date is after the validity date of the persons

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 640

• Message text: Key date is after the validity date of the persons

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5A640 - Key date is after the validity date of the persons ?

  The SAP error message 5A640 indicates that the key date you are trying to use is after the validity date of the personnel data. This typically occurs in the context of HR (Human Resources) modules when you are trying to access or modify employee data that is no longer valid as of the specified key date.
  Cause:
  
  Key Date Issue: The key date you are using (for example, the date you are trying to view or process data) is later than the validity date of the personnel record. Each personnel record has a validity period, and if you attempt to access it outside this period, you will encounter this error.
  Data Maintenance: The personnel data may have been maintained incorrectly, or the validity dates may not have been updated properly when changes were made to the employee's record.
  Data Deletion: The employee record may have been archived or deleted, making it unavailable for the specified key date.
  
  Solution:
  
  Check Key Date: Ensure that the key date you are using is within the validity period of the personnel data. If you need to access data for a specific date, make sure that date falls within the valid range.
  Review Validity Dates: Go to the employee's master data and check the validity dates. You can do this using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Adjust Key Date: If the key date is incorrect, adjust it to a date that is valid for the personnel record you are trying to access.
  Update Personnel Data: If the personnel data needs to be updated or extended, you may need to modify the validity dates in the employee's record to include the desired key date.
  Consult with HR Admin: If you are unsure about the validity dates or how to proceed, consult with your HR administrator or the person responsible for maintaining employee records in your organization.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions) to manage and view employee data.
  Documentation: Refer to SAP Help documentation for more details on personnel administration and handling validity periods.
  User Roles: Ensure that you have the appropriate permissions to view or modify personnel data, as restrictions may also lead to access issues.
  
  By following these steps, you should be able to resolve the error message 5A640 and access the required personnel data correctly.