How To Fix 5A628 - Proficiency has not been evaluated

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 628

• Message text: Proficiency has not been evaluated

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5A628 - Proficiency has not been evaluated ?

  The SAP error message 5A628, which states "Proficiency has not been evaluated," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with employee qualifications and skills management. This error indicates that the system is unable to process a transaction because the proficiency level of a specific skill or qualification for an employee has not been evaluated or recorded.
  Cause:
  
  Missing Evaluation: The employee's proficiency for a specific skill or qualification has not been assessed or recorded in the system.
  Incomplete Data: The relevant data for the employee's qualifications may be incomplete or missing.
  Configuration Issues: There may be issues with the configuration of the skills and qualifications management in the SAP system.
  
  Solution:
  
  
  Evaluate Proficiency: Ensure that the employee's proficiency for the relevant skills or qualifications is evaluated and recorded in the system. This can typically be done through the following steps:
  
  Navigate to the employee's qualification records.
  Add or update the proficiency level for the required skills.
  Save the changes.
  
  
  
  Check Data Completeness: Review the employee's qualification data to ensure that all necessary information is filled out correctly. This includes checking for any missing entries or incorrect data.
  
  
  Consult Configuration: If the issue persists, consult with your SAP HCM administrator or technical team to review the configuration settings related to skills and qualifications. They may need to ensure that the evaluation process is correctly set up in the system.
  
  
  User Training: Ensure that users responsible for entering and managing employee qualifications are adequately trained on the process to avoid missing evaluations in the future.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as:
  
  PA30: Maintain HR Master Data
  PO13: Maintain Organizational Assignment
  S_PH0_48000120: Report for Qualifications
  
  
  
  Documentation: Refer to SAP Help documentation for detailed guidance on managing qualifications and skills in the HCM module.
  
  
  Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  
  By following these steps, you should be able to address the error message 5A628 and ensure that employee qualifications are properly evaluated and recorded in the SAP system.