How To Fix 5A618 - Position is occupied from &1 to &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 618

• Message text: Position is occupied from &1 to &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5A618 - Position is occupied from &1 to &2 ?

  The SAP error message 5A618 ("Position is occupied from &1 to &2") typically occurs in the context of personnel administration or organizational management when trying to assign a position that is already occupied by another employee or object within a specified time frame.
  Cause:
  The error indicates that the position you are trying to assign is already filled by another employee or is otherwise occupied during the specified period (from &1 to &2). This can happen due to:
  
  Overlapping Time Periods: The position is already assigned to someone else for the same time period you are trying to use.
  Incorrect Date Range: The date range you are trying to assign may overlap with an existing assignment.
  Data Entry Errors: There may be mistakes in the data entry, such as incorrect dates or position numbers.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Current Assignments: Review the current assignments for the position in question. You can do this by navigating to the relevant infotype (e.g., Infotype 0001 for Organizational Assignment) and checking the existing records for the specified time frame.
  
  
  Adjust Dates: If the position is indeed occupied, you may need to adjust the start and end dates of the new assignment to avoid overlap. Ensure that the new assignment does not conflict with existing records.
  
  
  Vacate the Position: If the position needs to be vacated, you may need to terminate the current assignment before assigning it to a new employee. This can involve processing a termination or transfer for the current occupant.
  
  
  Consult with HR: If you are unsure about the assignments or how to proceed, consult with your HR department or system administrator for guidance.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (like PA30 for maintaining HR master data) to view and edit personnel assignments.
  
  
  Related Information:
  
  
  Infotypes: Familiarize yourself with the relevant infotypes related to personnel assignments, such as:
  
  Infotype 0001 (Organizational Assignment)
  Infotype 0002 (Personal Data)
  Infotype 0003 (Payroll Status)
  
  
  
  Authorization: Ensure you have the necessary authorizations to view and modify personnel data.
  
  
  Documentation: Refer to SAP documentation or help files for more detailed information on managing personnel assignments and understanding error messages.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.