How To Fix 5A595 - Overlapping job assignments will be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 595

• Message text: Overlapping job assignments will be deleted

What causes this issue?

You have tried to relate a job with a position. However, the position
you selected is already related to job.
You can relate a position with only one job, at a given point in time.
It is possible to relate many different positions with a single job,
but the reverse is not true.

System Response

The system warns you since you could be making an error.

How to fix this error?

You can either:
continue with the assignment (The system delimits the relationship
between the position and the other job.)
select "new entry" to choose a different job
cancel the operation altogether

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5A595 - Overlapping job assignments will be deleted ?

  The SAP error message 5A595 ("Overlapping job assignments will be deleted") typically occurs in the context of personnel administration or organizational management when there are conflicting job assignments for an employee. This can happen when an employee is assigned to multiple positions or jobs that overlap in terms of time or organizational structure.
  Cause:
  
  Overlapping Assignments: The primary cause of this error is that the system has detected overlapping job assignments for the same employee. For example, if an employee is assigned to two different positions that have overlapping start and end dates, the system will flag this as an error.
  Data Entry Errors: Incorrect data entry during the assignment of jobs or positions can lead to overlaps.
  Changes in Organizational Structure: Changes in the organizational structure or job roles that are not properly reflected in the system can also lead to this error.
  
  Solution:
  
  Review Job Assignments: Check the employee's job assignments in the system. Look for any overlapping dates or conflicting positions.
  Correct Overlaps: If you find overlapping assignments, you will need to either adjust the dates of the assignments or remove one of the conflicting assignments.
  Data Validation: Ensure that data entry processes include validation checks to prevent overlapping assignments in the future.
  Consult Documentation: Refer to SAP documentation or help resources for specific steps on how to manage job assignments and resolve conflicts.
  Use Transaction Codes: Utilize relevant transaction codes (like PA30 for maintaining HR master data) to make necessary adjustments.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to personnel administration, such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and others that may be relevant to job assignments.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to make changes to job assignments.
  Training: Provide training for HR personnel on how to manage job assignments effectively to avoid overlaps.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.