How To Fix 56_S4005 - Empl. number &1: reference vendor &2 does not exist.

SAP Error Message - Details

• Message type: E = Error

• Message class: 56_S4 - Travel in S4

• Message number: 005

• Message text: Empl. number &1: reference vendor &2 does not exist.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56_S4005 - Empl. number &1: reference vendor &2 does not exist. ?

  The SAP error message 56_S4005 indicates that there is an issue with the employee number and the reference vendor in the system. Specifically, the message states that the reference vendor associated with the employee number does not exist in the system. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Missing Vendor Master Data: The vendor number referenced in the employee record does not exist in the vendor master data.
  Incorrect Employee Data: The employee record may have been set up incorrectly, linking to a vendor that is not valid or has been deleted.
  Data Migration Issues: If data was migrated from another system, there may have been issues with the mapping of employee numbers to vendor numbers.
  Configuration Issues: There may be configuration settings in the system that are not correctly set up to link employees with vendors.
  
  Solution:
  
  
  Check Vendor Master Data:
  
  Go to the vendor master data transaction (e.g., XK03 or MK03) and verify if the vendor number exists.
  If the vendor does not exist, you may need to create it using the vendor creation transaction (e.g., XK01 or MK01).
  
  
  
  Verify Employee Data:
  
  Check the employee record in the relevant transaction (e.g., PA20 for display) to ensure that the vendor number is correctly assigned.
  If the vendor number is incorrect, update the employee record with the correct vendor number.
  
  
  
  Data Consistency Check:
  
  Run any relevant reports or transactions to check for inconsistencies in employee and vendor data.
  Use transaction codes like SE16 or SE11 to query the relevant tables (e.g., PA0001 for employee data, LFA1 for vendor data).
  
  
  
  Review Configuration:
  
  If you have access, review the configuration settings related to employee and vendor relationships in the SAP system.
  Ensure that the necessary settings are in place to allow for the linking of employees to vendors.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more detailed information on the specific error message and its implications.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), XK03 (Display Vendor), and SE16 (Data Browser).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to view and edit employee and vendor data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.