How To Fix 56_CORE400 - PERNR &1 has no trips to archive and was removed from archiving group &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 56_CORE - Class for Core Parts of Travel Management

• Message number: 400

• Message text: PERNR &1 has no trips to archive and was removed from archiving group &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56_CORE400 - PERNR &1 has no trips to archive and was removed from archiving group &2 ?

  The SAP error message 56_CORE400 indicates that a personnel number (PERNR) does not have any trips to archive and has been removed from the specified archiving group. This message typically arises during the archiving process in SAP, particularly in the context of archiving travel-related data.
  Cause:
  
  
  No Trips Available: The primary cause of this error is that the specified personnel number does not have any travel trips that meet the criteria for archiving. This could be due to:
  
  The employee has not created any travel requests or travel expenses.
  All trips associated with the employee have already been archived or deleted.
  
  
  
  Archiving Group Configuration: The archiving group specified may not include any relevant trips for the personnel number in question.
  
  
  Data Selection Criteria: The selection criteria used for archiving may not match any existing trips for the personnel number.
  
  
  Solution:
  
  
  Verify Trips: Check if the personnel number has any trips recorded in the system. You can do this by:
  
  Navigating to the relevant travel management transactions (e.g., PR05 for travel expenses).
  Ensuring that there are indeed trips associated with the personnel number.
  
  
  
  Review Archiving Group: Ensure that the archiving group is correctly configured and includes the necessary trips for the personnel number. You may need to adjust the configuration if it is not set up correctly.
  
  
  Adjust Selection Criteria: If you are using specific selection criteria for archiving, review and adjust them to ensure they encompass the trips you want to archive.
  
  
  Check Archiving Logs: Review the archiving logs for more detailed information about the archiving process and any other potential issues that may have occurred.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to archiving travel data for any specific guidelines or troubleshooting steps.
  
  
  Related Information:
  
  Archiving Process: Understand the overall archiving process in SAP, including how data is selected for archiving and the role of archiving groups.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For managing archiving objects.
  PR05: For displaying travel expenses.
  
  
  SAP Notes: Check for any SAP Notes that may address known issues or provide additional guidance related to archiving travel data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or functional team for further investigation.